Human Resources Coordinator

• Full-Time Employee Parking – FREE
• Meal per shift – FREE
• Discounts on hotels at nearly 8000 Marriott properties worldwide
• Discounts on tickets to Concerts, Theme Parks, and other Attractions
• Discounts on Rental Cars
• Discounts on Pet Insurance
• Associate Recognition events, parties, and potlucks.
• But the #1 reason people like Westin Nashville is because your efforts are noticed and recognized. There’s genuine gratefulness and thank you for the work you do.

Have you ever had a job where you left better than you started? That’s life at Westin Nashville where more than 60% of associates move into second, third, or more roles with us. Where most companies measure performance, we also measure and reward potential. Career Development is not just a buzzword, it’s our way of doing business. And career development doesn’t stop at the door. Millions have found a lifetime of opportunity and growth in the hospitality industry. Who knows, before you know it you are managing your own hotel/restaurant or owning it. Whether you stay with us or grow beyond us, your leader will be right there with you, cheering you on.

DEI & ESG

We are committed to Diversity, Equity, and Inclusion. It starts with a culture of acceptance and continues with the hard work of going beyond lip service. It includes outreach and education, and most importantly action. You can feel proud to know you are joining a company that understands the importance of its responsibility and the decisions we make have been and will continue to be with the greater environmental and societal impact in mind.

POSITION OVERVIEW:

As a Human Resources Coordinator, you will be the face of HR to our many employees. In addition, your impeccable attention to detail will help you handle the day-to-day operational workflow for HR. In other words, you should be able to barrel through daily tasks like data entry, filing, and auditing like a pro while still maintaining a very positive attitude toward visitors to the office. Confidentiality and discretion are key in this position as you will be working closely with private employees and company information. This role is perfect for someone looking to kickstart their HR career, or for someone ready to take control and ensure the efficient operation of the Human Resources office for the long term.

ESSENTIAL FUNCTIONS:

• Maintain all personnel files through the weekly filing and logging of all pertinent information.
• Answer multi-line telephone within two rings, convey messages and answer simple questions.
• Collects, distributes, and sorts internal/external office mail and manages HR inboxes.
• Maintain central filing for common forms and replenish HR forms inside and outside the office.
• Maintain associate locker/ parking pass processes and conduct locker audits.
• Complete all pre-employment paperwork and background checks for new hires.
• Prepares packets for new hire processing, new hire orientation, and other misc. training and HR materials.
• Enter all new hire information into HRIS system.
• Processing changes of address, change of name, change of marital status, etc.
• Monitors and maintains employee programs including birthday & anniversary listings and cards, bulletin boards and other postings as appropriate.
• Handles all verbal and written verification of employment and post-employment.
• Processes purchase orders and expense reports.
• Assist applicants with online applications and questions.
• Assist employees as needed by answering simple questions or forwarding them to the appropriate team members.
• Maintains a clean, organized HR office.
• Develop and maintain positive working relationships.
• Comply with quality assurance standards.
• Follow company and department policies and procedures; report accidents, injuries, and unsafe work conditions to the manager; ensure uniform and personal appearance are clean and professional; wear nametag; maintain the confidentiality of proprietary information; protect company assets.
• Follow property-specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).
• Stand, sit, or walk for an extended period of time.
• Have access to reliable transportation and follow the attendance policy

ADDITIONAL POSITION DUTIES:

• Respond to any reasonable task assigned by HR Leadership.
• Notify Loss Prevention/Security of any reports of theft.
• All other duties as assigned.

OTHER:

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled mandatory training sessions and meetings is required.

Upon employment, all employees are required to fully comply with Castlerock policies and procedures for the safe and effective operation of the hotel’s facilities. Employees who violate company rules and regulations will be subject to disciplinary action, up to and including termination of employment.

DISCLAIMER:

The above job description is not an exhaustive list of all of the duties and responsibilities of the position, nor should it be construed as a contract. As with all positions at Castlerock, employment is “at will” or voluntary on both the part of the employee or employer. That means employment can be terminated by either party with or without notice and/or with or without cause.

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