Talent Acquisition Onboarding Coordinator

Are you ready to play a pivotal role in shaping the future of our organization? Epika Fleet Services is seeking a dynamic, self starter type of individual to take charge as a Talent Acquisition Onboarding Coordinator. In this vital role, you'll have the opportunity to be the guiding force behind managing our Talent Acquisition strategy while ensuring that new hires are seamlessly integrated into our vibrant culture from day one.

What You’ll Do:

• Talent Acquisition: Take the lead in managing new hire data and keeping meticulous records. Manage the basic Talent Acquisition team administration including taking notes during meetings. Be confident stepping up and assisting the recruiters with scheduling, managing job posts and coordinating with hiring managers as needed. Providing sourcing support for a multitude of roles as necessary.
• Onboarding Experience: The bread and butter, as we like to call it. Design and execute a comprehensive onboarding program that fosters engagement, accelerates productivity, and cultivates a sense of belonging for new hires. No one is forgotten or left behind in the process. Coordinate with cross-functional teams to ensure that all necessary resources and training are ready for New Hires’ first day. Continuously evaluate and refine the onboarding process to enhance effectiveness and employee satisfaction. Adjust and tailor the onboarding process to suit each individual as needed.
• Data, Systems, and Compliance: Act as the Subject Matter Expert for our ATS (icims) and HRIS (Paylocity) systems. Track key metrics such as time-to-fill, start dates, and new hire satisfaction to identify areas for improvement and drive continuous enhancement. Be responsible and own data tracking for the entire onboarding process. Be the Tech Guru for any support the new hires need related to the onboarding process. Stay current on any and all relevant employment laws and regulations to ensure the onboarding process aligns with legal standards. Be fluent (aka have extensive experience) with E-Verify and I9 documentation and requirements.
• Communication and Transparency: Act as a liaison between our People Operations team, hiring managers and new hires to ensure clear and timely communication through the onboarding process. You’ll set expectations with candidates and keep them informed about the onboarding schedule, paperwork and any other relevant details. Be proactive in gathering feedback from new hires about their onboarding experience so we can identify key areas of improvement and implement enhancements to continuously elevate the candidate experience and onboarding journey.

What You’ll Need:

• Three or more years of proven experience in Talent Acquisition or onboarding expertise with a strong understanding of what produces the best onboarding experience for everyone joining the company.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously. And we do mean exceptionally organized.
• Excellent communication and interpersonal skills, with a customer-centric mindset and the ability to build rapport with candidates, peers, hiring managers and new hires all at the same time.
• Proficiency in Paylocity HRIS, ATS systems and other recruitment tools. Paylocity experience is an ABSOLUTE must. Icims experience is the cherry on top.
• A proactive and adaptable approach, with the ability to thrive in a fast-paced, dynamic environment. We are creating and growing, as both a team and a company and the landscape of our work and processes is ever changing and evolving. There is no sitting still at Epika!
• A self starting, forward thinking type of individual who exudes accountability. Your own micromanager if you will. You love solving puzzles, possess patience and enjoy creating a memorable experience for everyone you talk to.
• Are a pro at owning your processes and take pride in a job well done. We like to celebrate alongside everyone on the Talent Acquisition and People Operations team.
• Ability to work a hybrid schedule in Nashville. Only local candidates will be considered. For real!

Join Us:

If you're passionate about attracting top talent, creating memorable onboarding experiences, and driving organizational success through people, we want to hear from you! Embark on a rewarding journey with us as we continue to grow and innovate together. Apply now to become our next Talent Acquisition Onboarding Coordinator.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Paylocity: 2 years (Required)

Ability to Commute:

• Nashville, TN 37214 (Required)

Work Location: Hybrid remote in Nashville, TN 37214