Human Resource Consultant - Benefits/Leave

Salary: $75,000.00 - $80,000.00 Annually
Location : Olympia Main Campus, WA
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: 00015944
Division:Human Resources
Department:Human Resource Office(103)
Opening Date: 12/29/2023
Our Opportunity
*For priority consideration, please submit applications by Monday, January 15, 2024.*
(SPSCC) seeks highly motivated and qualified candidates for the position Human Resource Consultant - Benefits/Leave Administration & Absence Management.
The Human Resource Consultant - Benefits/Leave Administration & Absence Management reports directly to the Assistant Director of Human Resources. Exercising discretion and independent judgment, the Human Resource Consultant directs the administration of employee benefits, protected leave programs, and the college's absence management functions consistent with Washington State Law, Washington Administrative Code, college policies, procedures and established guidelines as it relates to benefits and absence management. This is an exempt, professional-technical, non-administrative position.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand new
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE on our campuses - permits are not required
• On-campus
• Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different on campus
• Lots of activities with our , which are FREE for staff and faculty
• Many community events in the
• that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  1. Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  2. The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

What You'll Do
Benefits Administration

• Responsible for the coordination of Benefits for all staff and faculty throughout the employment lifecycle; at hire, mid-year changes, separation and retirement coordination, and annual open enrollment periods.
• Adjunct Faculty benefits coordination; quarterly review of benefits eligibility, adjunct faculty onboarding, coordination of benefits with other colleges.
• Onboarding for all new staff and faculty.
• Acts as subject matter expert in the areas of open enrollment, medical, dental, life, and long-term disability benefits, VEBA, Employee Assistance Program, flexible spending accounts, retirement, supplemental retirement, deferred compensation, and other various college programs.
• Enter and maintain accurate personnel data in the college's personnel management system (ctcLink), as well as the Health Care Authority system (PAY 1).
• Monthly reconciliation of Health Care Authority balancing.
• Manages, develops, and maintains the unemployment compensation program including responding to claims, preparing reports and attending hearings as appropriate.
• Coordinates the industrial insurance program including responding, reviewing and investigating claims; preparing OSHA and WISHA reports; and serving as the college Return to Work Coordinator.
• Processes Balloon Payments for full-time faculty and coordination of benefits for all faculty and adjunct faculty for summer off-season.

Protected Leave Administration

• Responsible for all protected leave administration for all staff and faculty; includes Family and Medical Leave Act (FMLA), Paid Family and Medical Leave (PFML), and the college's shared leave program.
• Monitor state and federal legislation that will impact FMLA, PFML, and Shared Leave, coordinating potential impact and plan administration changes with Assistant Director and Executive Director.
• Assist with requests for Reasonable Accommodation Analysis and coordination with staff and supervisors.

Absence Management

• Complete the absence take process in accordance with A and B payroll schedules twice a month.
• Complete the absence entitlement process in accordance with State Board schedule monthly.
• Evaluate queries for unpaid, unapproved, and unprocessed leave for proper hour counts and obvious errors in alignment with payroll processing times.
• Communicate with employees and/or supervisors regarding absence requests needing approval or editing during absence processing.
• Responsible for leave adjustments; including payouts and balance transfers for separating employees.
• Oversight for employee time and leave reporting; calculates the annual Sick Leave Buyout and runs the Vacation Leave Liability Report annually for the Business Office.

General Administrative Support

• Provides back up support and assistance to the Fiscal Analyst 2 (Payroll) as needed.
• Archiving data and reports from each respective area on an annual basis.
• Elevates complex issues in the area of benefits, protected leave, and absence management to the Assistant Director of Human Resources.
• Performs other duties as assigned by the Assistant Director of Human Resources and the Executive Human Resources Officer.

Qualifications You Possess
Minimum Qualifications

• Bachelor's Degree in Human Resources, Business, Communications, Social Sciences, or a related area of study from an accredited college or university
• 2 to 3 years of experience in a mid-level Human Resources position; preferably with a focus on employee benefits administration and/or protected leave administration
• Any combination of experience, education, and training that would provide the level of skills, knowledge, and ability required to perform the essential functions of this position.

Preferred Qualifications

• Prior experience working with Human Resource Information Systems or Human Capital Management Systems
• Prior service in higher education and/or a public sector organization
• Human Resources Certification (SHRM-CP, PHR, or equivalent)

To Apply

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
Veterans PreferenceApplicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to with the job number for which they are applying in the subject line.
Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator
South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, , Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
SPSCC OFFERS:
A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the (SBRP) and (DRS). Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information go to
COMPENSATION
Your paycheck is just part of your total compensation package, with an employee benefits package worth about 30% of your salary.
VACATION AND SICK LEAVE
Annual leave includes 24 days of vacation, 11 paid holidays, and 12 days of sick leave
For more benefits information please visit our website.
01
What is your highest level of education?

• High School Diploma or equivalent
• Associates Degree
• Bachelor's Degree
• Master's Degree or higher

02
How many years of experience do you have in a mid-level Human Resources position?

• No experience
• 2-3 years
• 4-6 years
• 6 years or more

03
Describe your approach to collaboration and how you work in a culturally diverse group to reach a common goal.
04
Describe how you use critical thinking skills and inductive/deductive reasoning to understand diverse perspectives.
Required Question