Hse Administrative Assistant

R10039369 HSE Administrative Assistant (Open)
Location:
Houston, TX (HO) - HR - NAM
How will you CONTRIBUTE and GROW?
Administratively supports the VP of SAFECOR and SAFECOR Directors. Manages and maintains distribution and communication lists. Supports Intelex management and updating data showing conformance with GP-14. Maintains Injury/Illness and Motor Vehicle accident loss experience and coordinates the corporate safety incentive program.
ESSENTIAL DUTIES & RESPONSIBILITIES:

• Administratively supports the VP of SAFECOR and SAFECOR Directors
• Manages and maintains SAFECOR distribution and/or communication lists
• Support the management of Intelex through by maintaining a list of location requests to communicate to the AL Group
• Assist in entering events into Airgas and Air Liquide Group Intelex and collecting reports from the field where data has not been uploaded and periodically publishing reports of maturity with GP-14 compliance
• Assist in uploading SAFECOR documents in Intelex and ensuring documents are being reviewed periodically as well as released in a coordinated manner
• Coordinates and supports the Airgas safety incentive programs including the: Driver of the Year, Safety Professional of the Year, 10/20/30 Year Safe Driver, 1 Year Safe Driver and sites with milestones.
• Maintains SAFECOR calendar and helps to manage cadence of SAFECOR meetings
• Plan/Organize/Coordinate the Airgas Conference including venue, resources, and logistics as well the SAFECOR all-group meetings.
• Coordinates printing vendors with all SAFECOR manual related items such as 12 Life Saving Rules and Corporate Safety Policy and Corporate Road Safety Policy
• Produces training certificates for attendees of training conducted by SAFECOR Field Representatives
• Manage XpertEye scheduling and shipping for SAFECOR
• Process SAFECOR invoices and submits to A/P for payment
• Ensures budgetary controls and expenses are being met.
• Is a back-up to maintaining the SAFECOR web site
• Process and distribute incoming mail at office
• Perform other duties as directed by the VP of SAFECOR
• Light to moderate travel requirements

Are you a MATCH?
Required Education/Licensing:

• High School Diploma or GED Required. Associate's degree or higher preferred.

Required Length & Type of Experience:

• Prior administrative support experience preferably in the HSE, oil or gas industry and/or supporting shared services. In lieu of experience, may consider additional education beyond the minimum required as a trade-off.
• Prior experience using SAP and/or other purchase order databases is a plus.

Knowledge, Skills & Abilities:

• Interpersonal skills with ability to deal with difficult situations in a diplomatic and professional manner.
• Creative problem solving skills.
• Detail-oriented.
• Organized and strong time management ability.
• Excellent oral and written communication and interpersonal skills. Ability to adjust communication methods based on customer situations. Demonstrates a clear and effective speaking manner for the purpose of explaining information to customers and employees.
• A positive approach and willingness to learn coupled with the ability to work in a team environment.
• Ability to work independently and under some pressure to meet deadlines.
• Intermediate knowledge of Google applications, including Google Docs, Drive, Sheets and Slides.

PHYSICAL DEMANDS:
The characteristics listed below are representative of the physical demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Employee may be required to remain stationary for extended periods of time.
• Employee may occasionally be required to transverse through office and/or manufacturing locations.
• Employee will frequently be required to actively listen and exchange information.
• Employee will be required to observe and assess information received via computer.
• Requires frequent use of computer and telephone.

• May occasionally be required to lift and/or move up to 10 pounds and move more than 30 pounds with the aid of material handling equipment.

WORK ENVIRONMENT:
The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This role requires that the employee be in the office 3 days per week as agreed upon with the VP, SAFECOR
• Work environment is mainly an office setting with minimal exposure to loud noises or temperature changes.

• May require the ability to occasionally work overtime as needed.

Your differences enhance our performance
At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
Equal Employment Opportunity Information
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company's written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request.
Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.
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