Hr Coordinator Elp (Human Resources)

33288BR

Extended Job Title:

HR Coordinator ELP (Human Resources)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Enhances the operations by providing Human Resources guidance and support to the HR Department, faculty, staff, volunteers, and external customers. HR support includes but is not limited to the coordination of faculty recruitments, new resident onboarding, volunteer program management, new hire orientation, agency hires, and VOEs. Additionally, this position is responsible for police/procedure interpretation and implementation.

Requisition ID:

33288BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Coordinate, track, and support recruitment activities for faculty recruitments. Ensure posting deadlines and requirements are met. Collaborate with Faculty Affairs, Credentialing/Privileging, Immigration Services, and EEO for appropriate processing and completion. Provide guidance to hiring departments on posting requirements.

• Coordinate the annual onboarding process for new/incoming clinical residents. Partner with GME, clinical departments and Residency/Program Coordinators to ensure timely processing.

• Manage TTUHSC EP's Volunteer Program. Assist hiring departments and volunteers through the onboarding and separation processes. Ensure all documentation and required onboarding and training steps are complete.

• Assist the Benefits team with the coordination of TTUHSC EP's rewards, recognition, and wellness programs (i.e., YOS, retirement, Spring into Wellness, etc.).

• Coordinate and lead NEO (New Hire Orientation) training. Assist with new hire communications and/or announcements. Partner with hiring departments to ensure a positive and engaging entry into TTUHSC EP. Conduct, track, and report NEO feedback surveys. Make recommendations and implement improvements in consultation with HR leadership.

• Coordinate all agency staffing hires. Ensure all hiring department approval documentation is received. Partner with staffing agencies to coordinate candidate application reviews, scheduling of interviews, and hiring of temps. Maintain weekly agency tracker for the purposes of providing hiring department weekly status updates. Responsible for all agency recruitment files.

• Responsible for conducting and responding to all VOE (Verification of Employment) requests within 2 business days of receipt.

• Process, track, and record all Tuition Assistance requests. Maintain tracker for annual reporting purposes.

• Serve as the HR Department's primary administrative support/contact which includes but is not limited to departmental asset/inventory management and associated reporting, serving as HR's Safety Officer (conducting new hire and/or annual training), submitting and tracking departmental work order requests. Collaborate with HR Director to coordinate the onboarding of new departmental staff.

• Provide administrative support to the HR leadership team as needed/requested (for special projects).

• Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

• Personally demonstrate, display, and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

• Minimum one (1) year of experience working in a higher education and/or academic medical/health sciences center.

• Previous experience performing HR functions related to talent acquisition/recruitment.

• Some understanding of TTUHSCEP OP's, policies, and procedures.

Campus:

HSC - El Paso

Department:

Human Resources Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website (https://app4.ttuhsc.edu/payplan/) .

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• A Bachelor's degree in Human Resources Management or Business Administration or a related field.

• Minimum of one year of experience working in a Human Resources-related position (higher education or academic medical/health science center preferred). OR

• A combination of education and/or related experience to equal five (5) years.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .