Hr Clerk/Receptionist

JOB TITLE: HR Clerk/Receptionist

DEPARTMENT: Administration

LOCATION: Brisbane

LEVEL/SALARY RANGE: TBD Based on Skills and Experience

POSITION TYPE: Fulltime/Non-Exempt Hourly

Please send resume with salary requirements to: pvela@norman-wright.com

Norman S. Wright has been in business for more than 115+ years providing customers with exceptional systems knowledge to meet all project requirements. Representing HVAC manufacturers worldwide, Norman S. Wright’s product lines support the latest energy, sustainability and comfort standards. We have offices located in California, Nevada, Hawaii and Guam. As part of the NSW’s HR Team, the HR Clerk/Receptionist is a key member of the organization where he/she will play a vital and active role in supporting the Norman S. Wright HR Team and contribute to its efficiency, productivity, consistency and various initiatives that will make NSW an industry leader when it comes to sustaining a workforce focused on NSW’s continued success. BE A PART OF OUR WINNING TEAM!

JOB DESCRIPTION/ Roles and Responsibilities:

Coordination:

· Prepare On-Boarding set-up; update company information in ADP Homepage

* Keep an updated inventory of all HR informational and collateral materials (EDD brochures and informational materials on workman’s comp, domestic violence, harassment, unemployment etc.)

· Maintain and coordinate the yearly distribution of mandated Labor Law Posters to all NSW Offices and Warehouses

· Coordinate the standardization of NSW’s 90-day and yearly performance evaluation; send reminders to managers along with forms and guidelines

· Copying and scanning of all employee related documents and file these in respective electronic folders and physical folders

· Coordinate and ensure that ALL training materials and platforms are current and relevant (LOTO, Ladder Safety, Electrical Safety Training, Forklift Certification, Sexual Harassment

· Oversee workspace set-up for new employees

· Ensure that the monthly Warehouse Checklist and yearly Office Safety Checklist is done and submitted on time

· Respond to all requests for VOE on a timely manner

· Coordinate new hire background check and drug test if required

Administrative/Back-Up & Receptionist:

· Provide receptionist back-up as needed

· Provide administrative support to Sr. HR Generalist specific to insurance billing and all other billings related to medical benefits

· Provide support to HR Manager as needed

· Coordinate quarterly Anniversary Staff Recognitions

· Provide Front Office/Receptionist support

QUALIFICATIONS

· Detail oriented with strong organizational, time management and planning skills

· Dependable and punctual; professional, self-motivated and team oriented

· A good learner, active listener and accepts constructive feedback

· Excellent knowledge of Microsoft Word and Excel

· Knowledge or familiarity with HRIS platform desired

· High school graduate; some college credits desired

PHYSICAL REQUIREMENTS

· Must be able to remain in a stationary position 50% of the time.

· This position may require occasional moving inside the office to access file cabinets, office machinery, etc.

· May require constant operation of a computer and other office productivity machinery, such as a calculator, copy machine, phone and computer printer.

· This position may require constant moving of hands/fingers.

· This position may require occasional lifting, standing, bending and stooping.

Norman S. Wright is an Equal Opportunity Employer committed to the strength of a diverse workforce.

Job Type: Full-time

Pay: $20.72 - $24.95 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Language:

• English (Required)

Work Location: In person