Hr Clerk / Receptionist (Temp To Hire)

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland. For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology. Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises. Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.

As the first company to fully harness the power of RNA technology for human therapeutics, Ionis’ platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team. While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive. We believe engaging on a day-to-day basis, in person, builds solid and lasting relationships, and contributes positively to our culture and innovation. From the heart of our stunning Carlsbad campus, we aim to provide a central connection point for all our employees. These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow. Join us and experience our unique culture while you develop and expand your career.

TEMP TO HIRE: HUMAN RESOURCES CLERK / RECEPTIONIST

SUMMARY:

We are looking for a professional and dependable individual to greet visitors and handle inquiries over the phone and face to face. The ideal candidate will be honest, punctual and have excellent attendance and outstanding customer service.

RESPONSIBILITIES:

• Provide a positive and professional first impression of the company by displaying a professional and friendly demeanor, as well as maintaining a clean and organized reception desk and welcoming all visitors, vendors and government officials
• Greet employees in a proactive and positive manner
• Answer a multi-line phone and appropriately transfer calls
• Manage multiple HR calendars and schedule various meetings for new employees, members of the HR Team and management
• Inventory, order and prepare new hire materials in addition to taking new employee photos and uploading them into the HRIS System
• Provide administrative support in HR and Office Services related tasks, such as data entry in the HRIS system and assign work order incident tickets.
• Act as a point of contact in emergency situations and follow protocols
• Coordinate work orders for new and terminated employees, which include the set up of office moves, take downs
• Assist with various employee onboarding tasks, such as setting up new hire offices (including welcome bags), manage Posterguard enrollment, and create relocation folders
• Perform other clerical duties such as filing, copying, faxing and scanning
• Sort and meter company mail daily, this includes the processing FedEx packages, certified mail and remote employee’s mail.
• Other duties as assigned

REQUIREMENTS:

• At least 1 year of experience in customer service, reception, or administration
• Possess the ability to:
  • effectively interact with individuals at all levels of the organization and provide good customer service to internal and external customers

  • multi-task and prioritize effectively

  • maintain strict confidentiality

  • handle constant interruptions and work under pressure
• Highly reliable, detail-oriented and organized
• Proficiency in Microsoft Office (Word, Excel, PowerPoint & Outlook) is a plus
• Proven success in a fast-paced, high pressure and team-oriented environment
• Excellent oral and written communication skills as well as interpersonal skills

Please visit our website, www.ionispharma.com for more information about Ionis and to apply for this position; reference requisition #TEMPO003394

The pay scale for this position is $18.45/ hour to $25.70/ hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.