Purchasing Clerk- Full-Time-$23.00 Per hr.

Job Overview

A receiving clerk signs for deliveries, check delivery content against the shipping invoice, addresses and resolves any problems with shipments, stocks or transfers deliveries accordingly, and works with both customers and distributors to address any shipping and delivery issues.

Essential Duties and Responsibilities of a Receiving / Purchasing Clerk

• Accepts and signs for deliveries from distributors.
• Assists in unloading shipments from the delivery truck.
• Uses dollies, forklifts, and other moving equipment to transport shipments from the loading dock and around the stockroom.
• Opens boxes and inspects contents of shipments.
• Processes returns for any defective or incorrect items.
• Checks shipping invoices to ensure all items are accounted for.
• Contacts seller or distributor to resolve shipment discrepancies.
• Stores restocks, and shelves delivery items as necessary.
• Ensures that stockroom is clean and organized.
• Processes transfers for shipments moving on to another location.
• Pays balance on invoices upon receipt of delivery.
• Manages and maintains all billing records.
• Maintains records of all received shipments.
• Conducts inventory of products, and logs data into inventory database.
• Contacts distributor to inquire about shipment delays or problems.
• Reports any major or unresolved shipment delays or problems to company manager.
• Addresses and answers department head inquiries about pending orders and shipments.
• Complete all additional tasks given by management.

Job Requirements

• Demonstrates strong organizational skills.
• Pays close attention to detail.
• Possesses physical strength necessary to lift and move heavy boxes received by the store.
• Exhibits ability to use inventory software efficiently.
• Possesses basic math skills.
• Works well with a team.
• Communicates clearly and effectively.
• Demonstrates strong interpersonal skills.
• Handles discrepancies or shipping problems calmly and politely.
• Exhibits familiarity with shipping and billing procedures.
• Manages time efficiently.
• Demonstrates solid problem-solving skills.
• Is capable of operating forklifts and other equipment to move heavy shipments.
• Demonstrates awareness of proper warehouse and factory safety procedures.

Qualification, Skills, and Requirements

• Communication skills are utilized a significant amount of time when interacting with distributors
• Basic reading, writing, and math abilities
• Basic Computer knowledge (i.e., being able to operate the computer without supervision)
• Basic to intermediate hospitality vocabulary

Education

High school graduate or equivalent required.

Experience

Two years of experience preferred

Hospitality preferred

Physical Requirements

Sitting, walking, climbing stairs, standing, crouching, bending, stooping, grasping, pushing, pulling, near vision, far vision, hearing, talking, smell, taste, travel, and lifting weights up to and including 40 lbs. may be required.

Safety Requirements

Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your manager.

Grooming

All employees must maintain a neat, clean, and well-groomed appearance. Specific uniform guidelines and/ or required articles of clothing will be explained to you as part of the orientation process.

Schedule

The work schedule is based on the demands of the business. AM, PM, nights, overnights, weekends, and/or holiday availability are required.

Standard Specification

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business, and a hospitable service atmosphere must be projected at all times.

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations.