Hr Administrator

The Company Profile and About the Role:

Robbins Brothers is a bridal jewelry retailer with freestanding destination stores in Southern California, Houston and Dallas-Fort Worth Texas, Bellevue, Washington and Scottsdale, Arizona. The company specializes in extensive product education, exceptional value, unique engagement services, and onsite jewelers who can customize any ring. Robbins Brothers services thousands of couples a year and provides a warm friendly and fun shopping environment for all. Target customers are typically members of the Millennial and Generation Z demographics. The company generates more than $100 million in total revenue with approximately 200 associates, and competes with both large jewelry retailers, as well as local boutiques. 2021 marked the Company’s 100th year of operations. Robbins Brothers is looking to further expand its unique positioning as a preferred employer within the markets it operates.

We are looking for an HR Administrator to support our HR/Payroll department. You will act as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents, for example, employment records and onboarding guides and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.

If you're ready to contribute to our legacy of excellence, we invite you to apply.

Purpose and role of job:

This position supports the HR/Payroll Team in various aspects of payroll and human resources. This role will handle administrative payroll and HR responsibilities to help support the department. Maintaining good communication and a positive relationship with salaried and hourly team members to promote employee satisfaction. Work as an Employee Advocate to foster effective employee relationships.

Principal Accountabilities/ Responsibilities:

• Handles the invoices for the HR Dept ensuring GL coding is accurate.

• Onboard and offboard employees in ADP, Oracle, and work with IT to activate or deactivate computer access.

• Provides orientation for new employees by providing information packets, reviewing company policies, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.

• Weekly reporting (Open positions, Headcount, Payroll Master. Etc.)

• Track and respond to covid cases for the company to ensure a safe work environment.

• Distribution of mail for all depts; Mail out payroll checks to the stores and mail out final termination checks to former employees.

• Processes all background checks during pre-employment process.

• Send out a welcome email to all new hires before starting.

• Monitors the HR inbox and responds to employee inquiries, escalating as needed.

• Manage and update employee changes in all applicable systems (Oracle, ADP, ATS, Benefits, Etc.)

• Handles all employee verification of employment.

• Organize and maintain personnel records, enter new data, and update previous employee data in internal HR databases.

• Prepare various HR documents, including new hire paperwork, termination paperwork, recruiting paperwork, and more.

• Assist the HR/Payroll dept with activities, such as, benefits, workers compensation, providing up-to-date information on all employees, including sick leaves, leaves of absence, overtime hours, and more.

• Be the first point of contact with external partners, such as vendors, staffing agencies, to ensure they are directed to the correct person.

• Answer any employee queries about HR-related issues and help them resolve them internally.

• Take an active part in HR projects as needed.

• Assist with Holiday and Special Event activities.

• Maintains employee confidentiality and protects payroll operations by keeping all private information confidential.

• Ensure all compliance posters are up to date in break rooms areas.

• Performs other duties as necessary when directed to do so to support business needs.

Education and experience requirements:

· Bachelor’s degree and/or work equivalent preferred.

· One year of administrative support experience

· Microsoft suite, ADP, ATS experience.

· Excellent communication, interpersonal, and problem-solving skills.

· Strong organizational and time management abilities.

· Attention to detail and a commitment to maintaining confidentiality.

Work Environment:

Hybrid Schedule; M-F 8:30AM – 5:00PM

Equal Employment:

Robbins Brothers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws.

We have a clear vision to be the place where diverse talent wants to come, stay, and do their best work. We believe that diversity within an organization creates long-term value for the organization itself and its constituents.

While unwaveringly committed to fostering a diverse, inclusive, and multi-cultural environment—we also seek out team members who share our values. That means we actively look for people (like you) who are collaborative, open, creative, passionate, warm, curious, accommodating, and courteous, with a thirst for knowledge, a passion for jewelry, a fondness for fun, a generous heart, and a community-minded spirit. Above all, we’re looking for those who are unabashedly and unapologetically in love with love.

This spirit is seen and felt in our showrooms, offices, and core brand values that have remained unchanged for 100 years and counting. Robbins Brothers offers a flexible work schedule that includes a combination of remote and on-site, as well as flexible hours.

$18hr to $20hr hourly

Placement within this range depends upon several factors, including the applicant’s prior relevant job experience, skill set, and geographic location.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Irwindale, CA 91702