Executive Assistant/Hr Administrator

Executive Assistant and HR Administrator

Reports to President & CEO

Location: Hybrid (anticipated start date May 1)

We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Executive Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast-paced, ever-changing environment.

We're looking for an Executive Assistant/HR Administrator for a role that provides comprehensive support to our President & CEO and VPs, plus HR administration functions. The ideal candidate will have a high level of organization, emotional intelligence, executive function and technical skills with administrative operations, HR functions and Benefits Administration. This is a hybrid role from our office in San Jose, CA. Must have solid experience in C-Suite support and HR administration.

Role Description

The successful candidate will interact with all levels of employees, Board of Directors, and external partners. The Executive Assistant aspect of the role will involve responding to emails, scheduling appointments and organizing meetings, some legal tasks, document processing as well as acting as the point of contact between executives, employees and the Board.

The HR Administrator will involve maintaining HR records, recruiting, onboarding/offboarding, supporting the company HR needs, and ensuring compliance with company policies and state/federal regulations. Experience with PEO platforms is preferred.

Responsibilities

Provide administrative support including, but not limited to, calendar management, travel arrangements, and email correspondence, HR functions and other duties as assigned.

• Maintain the highest standards of confidentiality and professional discretion.
• Manage digital organizational systems to manage tasks, documents, and schedules using MS Office, Outlook, Zoom, MS Teams, Sharepoint, Host Analytics/Planful
• Responsible for department budget and company headcount tracking
• Assist with the preparation of meeting materials and presentations.
• Coordinate and plan meetings, Board Meetings, and other events, both internal and external.
• Serve as a communication bridge between the Executives and other departments, as well as external stakeholders, facilitating clear and effective communication at all times.
• Provide a high level of executive function and technological proficiency
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Flexible and able to work outside of normal business hours as needed
• Relentless positivity & resilient -- we're a scrappy team doing world-class work
• Proactive thinking & the ability to anticipate problems is critical.
• HR Administration includes recruiting, onboarding/off-boarding, employee records, benefits coordination, mandated training, compensation changes, etc.
• Maintain employee records and ensure accuracy and compliance with company policies and federal and state regulations.
• If you are outside the local area, some travel may be required.

Qualifications

• Must be a US citizen
• Bachelor's degree or equivalent experience in Business Administration or Human Resources
• 10+ years progressive executive assistant experience required
• 5+ years HR experience preferred.
• Ability and desire to learn multiple systems and processes, taking on additional responsibilities as assigned
• Proficiency in MS Suite, PEOs (e.g. TriNet/ADP), Zoom, DocuSign, Adobe Acrobat Pro, Host/Planful Analytics
• Strong organizational, communication, and time management skills
• Excellent written and verbal communication skills

The targeted base pay for this role is $90,000-130,000 Pay is based on a number of factors including market location and may vary depending on job-related knowledge, education, skills, and experience. This will be a 40-hour work week.

We offer a full suite of benefits including medical, dental, vision, 401(k), FSA/HSA, equity, supplemental insurance, disability, voluntary benefits and more.

We believe diversity, inclusion and belonging is key for our team.

At QuickLogic, we hire and develop leaders and innovators who want to make an impact on the world of mobile IoT with AI technology and programmable logic. We deliver innovative platforms that enable our customers to develop products that fundamentally change the end-user experience.

Our vision to transform the way people and devices interact with others and their surroundings is guided by our values of integrity, innovation, collaboration, openness and execution.

QuickLogic nurtures a culture of highly talented teams of employees and partners operating in a committed, execution-oriented, and globally collaborative environment.

Our close-knit, family-oriented team welcomes and encourages all perspectives and ideas to improve and innovate in our space, providing exciting career opportunities for the future of technology. Collaboration is deeply engrained in how we work with each other and our customers. We do meaningful work with a global impact.

QuickLogic offers competitive compensation and benefits designed for your best life inside and outside of the company.

QuickLogic is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Type: Full-time

Pay: $90,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Executive Assistant: 10 years (Required)
• HR Administration: 5 years (Required)
• Public Company: 5 years (Required)

Work Location: Hybrid remote in San Jose, CA 95131