Hr Administrative Assistant

Reporting to the Human Resources Director, the HR Administrative Assistantr will be responsible for supporting the HR team in various administrative tasks, from pulling out reports to assisting employees or supporting the team on different projects.

Role and responsabilities:

• Administration of the HR system and administration forms: employee job changes, inputting new employees etc;
• Prepare documents, including employment letters, union seniority lists, employee rate changes, and internal transfers;
• Provide general information and assistance internally and externally over the phone, electronically, and in person;
• Assist with onboarding and orientation of new employees: create new hire paperwork and orientation materials, and coordinate new hire orientations and training;
• Provide support to HR Business Partners and HR Director with various projects and HR activities;
• Track and prepare reports on headcount, KPIs, overtime, attendance, hours worked and other measurables as required;
• Support the Talent Aquisition team with Job postings, screening, and other related tasks;
• Assist HRBPs and Operations with the return to work of employees from various types of leave;
• Track work permits for employees on work permits;
• Support the effective implementation of HR programs and initiatives;
• Serve as a confidential point of contact for associates to communicate and seek clarification on issues or dilemmas, or report irregularities;
• Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions.

What we offer:

• Complete range of social benefits, including RRSP;
• Annual wage increases and company bonus;
• Hybrid work model (home and office);
• Dynamic and friendly work environment in a constantly growing industry;
• Family-owned company with a global presence;
• Corporate discounts (ski resorts, golf, car rentals, furniture stores, etc.);
• Physical activity reimbursement program.

Requirements

• 1 to 2 years experience as an Administrative Assistant;
• Professional Diploma (secretarial or administrative, an asset);
• Strong knowledge of Excel (VLookup, spreadsheets, reporting, etc);
• Excellent verbal and written (grammar, spelling, format) communication skills;
• Work 2 days/week at our office in Markham;
• Strong attention to detail and accuracy;
• Excellent time management skills with the ability to meet strict deadlines;
• Ability to prioritize and multi-task in a fast-paced team environment.