Front Office Receptionist/Appointment Setter

Multi-Million-dollar Construction Company is looking for a Front Office Receptionist and Appointment Setter to join our team! Must be able to organize and coordinate administration duties and office procedures. Your role is to serve as the phone receptionist for the company, to help schedule and manage the incoming leads from marketing efforts, and to communicate with our sales reps.

Responsibilities

• Responsible for answering and fielding telephone calls and work related emails

• Schedule meetings and appointments

• Prepare office operations and procedures manuals

• Create spreadsheets, file folders, make copies

• Track and organizes company calendar

• Organize office and maintain office cleanliness

• Keep detailed order log for vendors and suppliers

• Assist all Managers on site

• Answer incoming customer inquiries

• Schedule and issue appointments to Sales Rep

• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Knowledge of office administrator responsibilities, systems, and procedures

• Proficiency in MS Office (MS Excel, Word, and MS Outlook, in particular)

• Excellent time management skills and ability to multi-task

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

Preferred, but not required

• Experience in Construction related field

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Westlake Village, CA 91362: Relocate before starting work (Required)

Work Location: In person