*Extra Help* Secretary - Human Resources

Salary: $20.38 - $26.16 Hourly
Location : Eureka, CA
Job Type: Extra-help
Job Number: 24-00059
Department:Human Resources
Division: 3232 - ARPA
Opening Date: 02/26/2024
Closing Date: 3/11/2024 11:59 PM Pacific
DEFINITION
Human Resources Secretary
Are you an excellent communicator who consistently offers a high level of customer service? Are you able to juggle a variety of competing priorities and needs in your work? If you are flexible and adaptable, have great interpersonal skills, and thrive on collaboration, please consider joining the dedicated professionals at the County of Humboldt Human Resources team. Thoughtful problem solvers with a great work ethic are welcome.
Please note:

• This is for a non-benefitted extra help position.
• An ideal candidate will possess exceptional organizational skills.

What You'll Do:

• Act as the assistant to the Director of the Human Resources and/or other department management.
• Answer inquiries from County employees via email, phone, or in-person and direct inquiries to the correct Human Resources staff.
• Provide excellent customer service to County employees and the public as the first point of contact for the Human Resources Personnel Division.

Where You'll Do It:
Humboldt County Courthouse
Human Resources Department - Personnel Division
825 5th Street, Room 100
Eureka, CA 95501
Under general supervision, provides varied secretarial and office administrative assistance to a unit or section supervisor or manager and associated professional staff; may provide direction to office support staff on a project basis; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from other County office support classes in that incumbents provide secretarial and office administrative services for a designated unit or section and related supervisory and/or professional staff. General guidelines for action are normally established by the unit manager or supervisor; however, day-to-day activities may require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with a variety of County staff and representatives of the public. This class is distinguished from Administrative Secretary in that the latter provides secretarial and office administrative assistance to a division head and/or related supervisory and professional staff.
EXAMPLES OF DUTIES

• Receives and screens visitors and telephone calls, providing factual information which may require the interpretation and application of policies and procedures; takes messages or refers the caller to the proper person.
• Researches and compiles a variety of informational materials from sources both inside and outside the office to which assigned.
• Opens and sorts mail and attaches pertinent back-up materials; processes outgoing mail as required.
• Types drafts and a wide variety of finished documents from stenographic notes, brief instructions or printed materials; transcribes dictation from tapes; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
• Initiates specified correspondence independently for signature by appropriate supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Organizes and maintains various departmental files; purges files as requested.
• Follows up on projects, transmits information, and keeps informed of unit activities.
• Schedules and arranges for meetings; arranges for rooms, preparing agendas and summarizing meeting results as required.
• Organizes own work, sets priorities and meets critical deadlines.
• May provide project direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.

QUALIFICATIONS
Knowledge of:

• Standard office administrative and secretarial practices and procedures, including filing and business letter writing.
• The operation of common office equipment, including a word processor and personal or on-line computer.
• Policies and procedures related to the unit to which assigned.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary. Business arithmetic, including percentages and decimals.
• Record keeping principles and practices.

Skill in:

• Providing varied secretarial and office administrative assistance to supervisory and professional staff.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments.
• Using initiative and independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Composing correspondence independently or from brief instructions.
• Organizing and maintaining accurate records and files.
• Making arithmetic calculations with speed and accuracy.
• Operating standard office equipment, including a word processor, personal or on-line computer, and multiline telephone equipment.

NOTE: Specific positions may require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately. Specified positions require skill in typing accurately at a rate of 50 net words per minute from printed copy.
Other Requirements:
Specified positions may require possession of a valid California driver's license.
Desirable Education and Experience:
A typical way to obtain the knowledge and skills outlined above is: Two years of general clerical or office support assistance experience.
WORKING CONDITIONS & ADDITIONAL INFORMATION
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application?

• You should allow 30 - 45 minutes to fill out your application.

Can I change my application after submitting it?

• You may only submit one application per day.
• You may submit an edited application after waiting at least one day from your initial submission.
• Only the most recent application submitted will be considered. All other applications will be archived.

How long until I hear back from you?

• You can expect to hear back from Human Resources about 3 - 4 weeks after the closing date listed on the job posting.

How can I check for updates on my application?

• You can log into your Government Jobs account and review current information regarding any application you have submitted.

Will I be informed if I am not selected for an interview?

• Yes, you will be informed if you are not selected for an interview.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways - oftentimes, outside of formal institutions - and strives to take a holistic approach to in assessing an applicant's qualifications for a position.
If you're excited about this role but your past work experience doesn't align perfectly with every qualification in the job description, we strongly encourage you to apply.
HOW TO APPLY
A complete, original application must be filed for each position you are interested in applying for. Applications must be submitted online through the County's automated application system at no later than the final filing date listed on the job flyer. All applications are screened by both Human Resources staff and may be screened by additional subject matter experts. The most qualified candidates may then be invited for further testing.
It is important that your application shows all the relevant experience and education you possess. Human Resources staff does not consider or review resumes or attachments.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in any employment examinations will be compared with the performance of others who take the tests. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County runs its hiring on a set of rules to ensure that it is fair. Hiring and promotion are based on performance and having the best qualifications for the job. "Examination" doesn't always mean taking a test, sometimes it just means how we compare your application to others who have applied, and an "oral examination" means a scored and structured interview.
POLICY OF NONDISCRIMINATION
The County of Humboldt does not discriminate based on mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact the Human Resources Department at (707) 476-2349 well in advance of the examination to request an accommodation.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver's license.
EMPLOYMENT ELIGIBILITY
It is the County's intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
01
Please indicate your highest level of education completed:

• High School Diploma or GED
• Some college
• Associate's degree or 2-year equivalent
• Bachelor's degree or 4-year equivalent
• Master's degree or higher
• None of the above

02
Please select the response that most accurately describes your clerical or office support assistance experience.

• No experience
• Less than 1 year
• 1-2 years
• 2 or more years

03
Please briefly describe your customer service experience.
04
Please select the response that most accurately describes your proficiency in Microsoft Suite.

• Novice
• Beginner
• Intermediate
• Proficient
• Expert

05
Please briefly describe your professional experience using Microsoft Suite.
06
Any other coursework, training or experience you would like to add that directly relates to this position.
Required Question