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Form of workTaub Family Companies is a progressive wine and spirits organization that is a proven industry leader. It encompasses Palm Bay International and Taub Family Selections, led by third-generation Marc D. Taub. Celebrating 44 years in 2021, Palm Bay International has its roots in Italian wine and now offers one of the most comprehensive portfolios in the U.S., comprising prestigious estates, distilleries, and popular brands from 16 countries. Its sister company Taub Family Selections, established in 2010, specializes in a selection of highly regarded French and Italian estates, and offers a curated portfolio from 11 countries. In recent years, the companies have been developing a growing cache of domestic wines and spirits as well. These two Taub Family Companies, together with their valuable long-term wholesale partners, are well-equipped to meet the needs of all segments of the market on a national basis. www.PalmBay.com and www.TaubFamilySelections.com.
Position Overview: Provide office management, administrative and analytical support to the President/CEO in the Palm Beach office, while partnering with NY based Executive Admin.
Location: Florida (Palm Beach)- Hybrid
Responsibilities/Essential Functions:
- Maintain office condition, order all office supplies, and arrange necessary maintenance/repairs as needed.
- Receive and sort mail, deliveries, and couriers.
- Manage and organize POS closet and supplies—work with marketing and education managers to keep stocked and up to date.
- Ability to learn and utilize Company Reporting systems in order to run reports and populate trackers.
- Working within our internal systems to run reports and respond to inquiries.
- Pull, analyze data and dissect data to create a story with the data.
- Provide support to the President/CEO on various administrative tasks such as scheduling, confirming, as well as meeting logistics (e.g. catering, location, handouts, etc.).
- Support marketing initiatives by creating communications and necessary documentation
- Perform administrative work responsibly and in a timely manner, exercising considerable independence and sound judgment in decision-making.
- Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients.
- Create, edit and polish documents including meeting agendas and meeting notes demonstrating proficiency in Microsoft Office.
- Handle highly confidential and sensitive information with the appropriate discretion.
- Coordinate with other assistants serving as team leader and back up when needed.
Qualifications/Requirements:
- Bachelor’s Degree preferred.
- 5 years of experience in C-level administrative and analytical support required
- Must have high level Excel and analytical skills
- Knowledge of business or market analytic systems like Cognos, Diver, Microstrategies, VIP, AC Nielsen
- Strong communication, both written and verbal
- Superior organizational skills, detail oriented, must be able to manage multiple priorities and meet deadlines
- Ability to work independently and in a dynamic, high energy, team-oriented atmosphere.
- Demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems
- High level of proficiency with Microsoft office
- Foreign language skills a plus
- Wine knowledge a plus
- 15% Traveling.
Benefits Overview:
Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays.
Palm Bay International is an equal opportunity employer.
