Executive Assistant

Highway is a fast-growing SaaS company operating in the mortgage lending space. The platform provides data and communication products, including market intelligence, software tools, calculators and a marketing suite to mortgage loan originators and real estate agents to facilitate higher conversion rates of conversations and prospects to actual loans. It is a proven solution to materially increase a mortgage loan origination efficiency and effectiveness coupled with improving end-customer experience.?

Job Summary

This position enhances VP’s effectiveness by providing management level support and representing the executive to others. This will be a role that operates with a fair degree of autonomy, so we are looking for a passionate, entrepreneurial self-starter that can successfully operate in a lean, fast-moving organization.

Responsibilities

• Completes a broad variety of administrative tasks for the VP including but not limited to: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Works closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the VP updated.
• Provides leadership to build relationships crucial to the success of the organization.
• Manages a variety of special projects for the VP, some of which may have organizational impact.
• Maintains VPand customer confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Provide clerical and administrative support as needed (answering incoming calls & customer service).

• Must be organized with attention to detail and have a resourceful and diligent work attitude
• Excellent communication and problem-solving skills
• Ability to multi-task in a fast-paced environment
• Punctual, responsible individual with a strong sense of ownership and thoroughness
• Demonstrates a high degree of confidentiality and professionalism
• 5-8 years of actual experience in the workplace
• College or university degree preferred
• Graphic design and video editing (Canva, Adobe suite)
• Office and Google suite proficiency preferred

Work Environment:

• General office environment
• Hours of work and days are Monday through Friday, 8:30 a.m.to 5:00 p.m.
• Location: In office - US, Holmdel, NJ.

Physical Demands:

• Must be able to remain in a stationary position 50% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a copy machine and computer printer.mbs
• The person in this position frequently communicates with executives.

Full/Part Time: Full time

Travel: Possible?

Location: Holmdel, NJ