Executive Assistant To The President

Laguna College of Art + Design is seeking a full-time experienced Executive Assistant to the President. The College is located in an internationally recognized arts colony in Laguna Beach, California and offers a diversity of majors in Animation, Graphic Design and Digital Media, Fine Art, Game Art, Illustration, and Entertainment Design.

Position Summary:

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The ideal individual will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication skills, and possess administrative and organizational skills while maintaining a realistic balance amongst multiple priorities. The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to administer a wide variety of activities and confidential matters with discretion.

Essential Duties and Responsibilities:

• Completes a broad variety of administrative tasks for the President including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Ensures the comfort of all participants in meetings and visitors to the Office of the President are met by arranging delivery of refreshments, lunches, etc. Obtaining and maintaining a Food Handler’s Card will be required.
• Plans, coordinates, and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Works closely and effectively with the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the College.
• Monitors the President’s budget.
• Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Works with the Office of Development to coordinate the President's outreach activities.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Requirements, Experience, and Education:

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The successful candidate must possess a desire to work in a team-oriented environment that serves a diverse population.

Education

Bachelor’s degree or commensurate education and experience required.

Experience

5-7 years of progressively responsible experience providing administrative support at the executive level and/or providing support to a board or council required.

Licenses

Must have a valid U.S. driver’s license, maintain an excellent driving record, have a means of transportation and carry Bodily Injury Liability Insurance coverage of at least $50,000 per person/$50,000 per accident.

Position Requirements

• Must be proficient in Microsoft Office Word, Excel, and PowerPoint.
• Must be proficient in Google Suite: Gmail, Calendar.
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail required.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, faculty, board members, external partners, and the community at large.
• Excellent written and verbal communication skills.
• Excellent listening skills.
• Demonstrated proactive approaches to problem-solving.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion and to be adaptable to various competing demands.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• A self-motivated individual who is focused and possesses a positive attitude.
• Demonstrated effectiveness as a culturally competent professional with broad experience in interacting and supporting the needs of a diverse cross-functional population.
• A commitment to supporting LCAD’s diversity, equity, and inclusion program required.
• Must be self-motivated, focused, and proactive.
• Excellent spelling, grammar, and editing skills required.
• Must have the ability to multi-task and work in fast-paced, demanding environment.
• Experience in higher education preferred.
• Must be able to drive personal vehicle for business purposes and must pass DMV background check and have minimum insurance requirements as set by LCAD.

The successful candidate will also be able to perform the following essential functions:

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude an individual from retaining employment.
• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Performs other essential duties and tasks specific to the position.

Physical Essential Functions:

Sitting, typing, and moving from one place to another. This position takes place indoors in an office environment sitting at a desk and working in front of a computer.

Business Hours:

Regular business hours for the College are Monday – Friday, 8:30 AM – 5:00 PM. Regular hours may vary based on the College’s needs and type of position. Weekend and evening hours may be required. Travel may be required.

Classification and Status:

This is an exempt position.

This is a regular, full-time position.

This is a benefits-eligible position.

Salary Range: $65,947.19 - $82,830.79

Background Check:

The successful candidate will be required to undergo a job-related background check, inclusive of employment and education verification. Some positions may require successful completion of a post-offer agility test. Employment is contingent on satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

At-Will Employment:

Employment with the College is “at-will” meaning the that the terms of employment may be changed with or without notice, with or without cause, including but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement expressed or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Benefits if applicable:

Medical, dental, and vision healthcare benefits, 403(b) retirement savings plan, paid vacation, paid sick and paid holidays, life insurance/AD&D, long term disability, LCAD tuition benefit, among other benefits. Waiting period may apply.

Full time position; salary commensurate with experience. Qualified applicants are encouraged to submit a cover letter, resume, and salary requirements to hr@lcad.edu.

Laguna College of Art + Design is an Equal Opportunity Employer:

All applicants and employees have equal employment opportunities with Laguna College of Art + Design (“LCAD”) regardless of race, religion (including religious dress and grooming practices), color, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member status, marital status, age, medical condition, disability, genetic characteristics or any other category protected by applicable federal, state, or local laws. Employment shall be based solely on LCAD’s needs and the individual’s qualifications.

Job Type: Full-time

Pay: $65,947.19 - $82,830.79 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person