Executive Assistant To President, Oncology

The Executive Assistantwill provide comprehensive administrative support to the Oncology Leadership Team. They will be a proactive and efficient professional capable of managing a wide range of administrative tasks with precision and discretion. This role requires exceptional communication skills, strong multitasking abilities, and the ability to thrive in a fast-paced environment. This role will be located in Menlo Park.

Responsibilities:

• Coordinate and manage the President's schedule, including scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of the President's time
• Arrange and coordinate meetings, conferences, and events for the Oncology Leadership Team. Prepare agendas, gather materials, and ensure all logistical arrangements are in place
• Help organize external meetings, including POA (Plan of Action) meetings for the entire organization
• Support Talent Acquisition team on interviewing process for new candidates, and facilitate onboarding of new employees
• Manage confidential information appropriately, protecting company information as well as internal personnel processes
• Assist the President in managing various projects and initiatives within the Oncology division. Track project timelines, milestones, and deliverables. Coordinate cross-functional collaboration and communication as needed
• Provide support to special projects within the Business Unit with broad scope
• Stay attentive to opportunities to support internal teams to increase efficiency of internal processes
• Support the business unit leadership to run effective staff meetings
• Process expense reports and reconcile corporate credit card statements. Maintain accurate records of expenses and ensure compliance with company policies and procedures

Preferred Skills, Qualifications and Technical Proficiencies:

• Good judgment
• Strong written and verbal communication skills
• Ability to balance multiple priorities
• View the calendar as a fluid and flexible puzzle
• Remain calm and focused under pressure
• Positive attitude with willingness to roll up sleeves and cheerfully pitch in where needed
• Ability to identify priorities and exercise sound judgment
• Excellent project management, prioritization, and organizational skills
• Ability to quickly learn and implement new procedures, software and technologies

Preferred Education and Experience:
Bachelor's degree in Business Administration, Communications, or related field preferred

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives
• Prior experience in the pharmaceutical or healthcare industry is a plus

The pay range that the Company reasonably expects to pay for this headquarters-based position is $144,400 - $169,900; the pay ultimately offered may vary based on legitimate considerations, including geographic location, job-related knowledge, skills, experience, and education.

Applicants must be currently authorized to work in the United States on a full-time basis.

If you are based in California, we encourage you to read this important information for California residents linked here.