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SalaryExecutive Assistant, Office of the President, Marketing (FX)
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Job Summary:
FX is seeking an Executive Assistant to provide administrative support to the President of Marketing and general support to the Marketing department. The ideal candidate must be accustomed to supporting high-level executives and can manage multiple administrative tasks simultaneously in a fast-paced environment.
The successful candidate will effectively balance changing demands, manage a dynamic schedule, and function well under pressure. Additionally, the Executive Assistant will build collaborative relationships with other executives and assistants throughout the company. A high level of professionalism and confidentiality is required.
Currently, this role is expected to be 4 days a week in the Century City offices and 1 day remote. The team is expected to transfer to Burbank by end of 2025.
Responsibilities:
Provide overall administrative support for a high-level executive including but not limited to:
- Heavy administrative support including maintaining a busy professional calendar and screening/directing phone calls as needed.
- Manage incoming and outgoing correspondence and keep teams informed of changes.
- Maintain files and contact database, manage event invitations, assist with panels and speaking engagement requests, and create and format executive presentations and documents.
- Provide support for the Marketing department including couriering packages, building services requests, tracking script changes, production schedules and spots, and ordering supplies.
- Interact with a wide variety of Disney and external contacts on behalf of the executive.
- Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management.
- Coordinate and confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones.
- Coordinate with IT for any tech related needs.
- Understand and intuitively anticipate needs and demands for this key executive role
- Must maintain high level confidentiality.
Basic Qualifications:
- 5+ years of administrative experience, with previous experience supporting a VP or above.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- MAC Proficient.
- Able to work well under pressure and with various personalities tactfully.
- Must be motivated, highly organized, detail-oriented, personable, reliable, self-assured, and able to prioritize work with minimal direction.
- Highly meticulous attention to detail.
- Excellent verbal and written communication skills including demonstrated telephone etiquette skills.
- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.
- Demonstrated proactive problem-solving skills, handling multiple concurrent tasks and constant interruptions.
- Willingness to work non-standard, flexible work hours and overtime as needed; ability to serve in an “on-call” capacity as needed.
- Professional etiquette and welcoming demeanor with internal and external executives, and guests.
Preferred Qualifications:
- Administrative experience supporting a high-level executive within the entertainment industry a plus.
- Knowledge of the marketing landscape a plus.
The hiring range for this position in California is $70,000 to $93,800 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
