Executive Assistant To The Vice President Of Instruction

Salary: $83,823.47 - $90,733.22 Annually
Location : Main Campus - Oroville, CA
Job Type: Exempt Full-time
Job Number: 2324-00770
Division: Office of Instruction
Opening Date: 04/02/2024
Closing Date: 5/2/2024 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: MSC
Description
Executive Assistant tothe Vice President of Instruction
MSC Range 9; Full-time/Exempt 40 hours per week; 12 months per year
Tentative First Interviews: May 28, 2024 (Zoom)
Tentative Second Interviews: June 11, 2024 (In Person)
Anticipated Start Date: August 1, 2024
Application Tips for SuccessAdditional Resources:

• -Some classifications may have the ability to work remotely or within a hybrid schedule.

POSITION HIGHLIGHTS:
The Vice President of Administrative Services oversees key operational areas of the college that include budgeting, business services, payroll, facilities planning and management, information technology, business contracts, risk management and auxiliary services. The Executive Assistant provides executive support to the Vice President, including managing complex schedules, coordinating meetings, arranging travel, and managing budgets. Strong organizational, communication, multitasking and prioritizing skills are essential.
The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. Over the summer the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m. with Friday off.
Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.
REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS:Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position.
DIVERSITY QUALIFICATION:Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
APPLICATION INSTRUCTIONS:All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process.
REQUIRED ATTACHMENTS:

• Resume or Vita
• Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds.
  • In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups.

REQUIRED UPON HIRE:

• Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process.
  • Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or
  • Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required.

PRE-EMPLOYMENT REQUIREMENTS:

1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
   
2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
3. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing.

The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.
The District offers a comprehensive benefits package for employees/family members: Health, Dental, Vision, Life Insurance, Employee Assistance Program, Income Protection, contribution to the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS), 403b and 457 tax shelter retirement plan, accrued vacation days and sick days. For more information please click on the link below.
01
Please identify the highest level of education you have achieved.

• No High School Diploma
• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate

02
In the box below, input any coursework you have completed related to the minimum qualifications and requirements of the position. Be sure to include title and coursework description. *Do not include the name of the institution.
03
I understand that if I am selected for an interview, I will be email notified to self-schedule my interview online.

• Yes

04
I understand that Butte College does not allow applicants to submit an application with a personal or professional reference from a person on this hiring committee.

• Yes

05
I have read and understand that all required attachments must be included with my online application and submitted by the close date and time in order to move forward in the recruitment process. I understand that I will be disqualified from the recruitment process if all required documents are not submitted (with this application) by the close date and time. This statement applies to all applicants, including current Butte College employees.

• Yes

Required Question