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SalaryWHAT YOU’LL DO
Joining us as the Executive Assistant in the Office of the President means diving into a dynamic role where you'll provide dedicated executive-level administrative and special project support for our Foundation’s President & CEO and the Office of the President. Reporting to and collaborating closely with the Chief of Staff, you'll be a key player in ensuring the President & CEO is as effective as possible with internal and external stakeholders.
You will be able to anticipate needs, understand the preferences of high-net-worth supporters, and deliver personalized service. You must possess the finesse to surprise and delight, catering to the unique requirements of each donor, staff member, and stakeholder with whom the President & CEO interacts, ensuring every interaction is characterized by bespoke and exceptional service, mirroring the standards expected of the President & CEO.
This is the role for you if you thrive in a high-impact environment that requires balancing competing needs and priorities of many stakeholders while also moving small tasks forward with an inordinate attention to detail.
The Executive Assistant is a hybrid role, meaning the successful candidate will work an average of three (3) days a week in-office and whenever the President & CEO is onsite.
The compensation range for this role is $111,000 - $136,000 annually.
YOU’LL BE RESPONSIBLE FOR…
- Manage the complex calendars of the President & CEO and Chief of Staff including scheduling, travel, and other logistics; handle unplanned changes with ease and finesse.
- President & CEO’s relationships: staff, top donors, board members. Maximize the employee experience and support top donor relationships by meticulously analyzing and managing the President & CEO's time and execute and drive activity on behalf of the President & CEO, including outreach, follow-up, and bespoke touches. Regularly interface with top donors, including members of the board.
- Read, route and respond to inbox correspondences on behalf of the President & CEO, supporting smooth and timely information flow.
- Prepare and execute executive communications with donors, volunteers, employees and other stakeholders exercising the voice of the President & CEO and doing so in coordination with the Chief of Staff, gift officers, and other internal stakeholders.
- Develop and collate daily materials for the President & CEO ensuring her preparedness and punctuality for all engagements. This includes onsite and in-office staffing.
- Provide basic IT support and troubleshooting for the President & CEO’s office equipment and software.
- Coordinate events, including at the private residence of the President & CEO.
- Track all commitments of the President & CEO and see them through to completion, providing invaluable executive support.
- Serve as a point person for internal and external questions and requests of the President & CEO, demonstrating your approachability and reliability.
- Source and record donor and prospect data on behalf of the President & CEO and the Office of the President.
- Process expenses and reimbursements for the Office of the President ensuring finances are handled with precision and in alignment with the budget.
- Foster a harmonious and efficient work environment through constant coordination and collaboration with the Chief of Staff and Deputy Chief of Staff.
- Cross-train and support administrative needs for the Foundation's board of directors including scheduling.
- Model a culture of service, professionalism, and continuous improvement in the Office of the President.
- Undertake other project coordination as assigned, including the allocation of discretionary funds.
