Executive Assistant To The Ceo/ Experienced Wine Professional

Job Title: Executive Assistant to the CEO / Experienced WINE professional

HARD CORE WINE EXPERIENCE IS A BONUS - Please do not apply if you do not have a deep understanding of Working with/Building Teams, the Executive Assistant position and hopefully the Wine World.

About Adobe Road Winery & The Racers Group
Adobe Road Winery is a boutique producer crafting small production, award-winning wines from Napa and Sonoma counties. Having received over 100, 90+ scores from The Wine Spectator, Robert Parker’s Wine Advocate, Jeb Dunnuck and James Suckling since 2007, Adobe Road is featured at some of the finest restaurants and prestigious events throughout the country. Adobe Road Winery is developing an incredible “Game-Changer,” 15,000 square-foot, first-ever waterfront winery and entertainment complex on the beautiful downtown riverfront in Petaluma, CA. We are leading the charge on "The New Paradigm” of the Wine World combining experiential, with true authenticity with wine and our racing background, great wines, a stunning and convenient location, and all in the heart of the hottest little city in Northern California!! Additionally, Adobe Road has launched a spectacular new brand called The Racing Series. Unbelievable and award-winning packaging and the ability to scale this brand fast. Kevin Buckler is the founder and CEO of Adobe Road Winery and sister company, The Racers Group. The Racers Group is one of the most successful Professional Sportscar Racing Teams in North America with 30 years of championships and Victories with Porsche, Aston Martin, Lamborghini etc. as well as four years in NASCAR.

THE OPPORTUNITY:
As the Executive Assistant to the CEO, this position will have far-reaching impact across the organization with a front-row seat, and a director’s chair, to the inner-workings of a high-growth, cutting edge company. This is a strategic position, reporting directly to the CEO and requiring a deep understanding in all aspects of EA skills, the wine world, three-tier, high-end entertainment, team-building, event marketing and more.

This is a fast-paced opportunity in Petaluma for a professional who is a bright, self-motivated, proactive, and service-oriented. The ideal candidate will take pride in delivering the highest-quality work product and finding efficiencies. They will support and work alongside a talented, humble, and incredibly busy group of industry professionals. This candidate will enjoy working with different personalities and prioritize a multitude of competing demands with ease.

The ideal Executive Assistant will be expected to bring positive energy and enthusiasm to the workplace. This candidate will be expected to effectively communicate with the CEO, triage priorities for both businesses, manage event logistics, navigate calendaring with an ability to gracefully switch between all scenarios with ease. Given we are in high-growth/scale mode, an extra time commitment is expected in this position as well as travel.

CRUCIAL TO THIS ROLE:
Proactive Nature
Anticipate potential issues before they snowball, and act to remedy.
Identify ways to streamline processes.
Seek better solution than the status quo.
Utilize your influencing skills to drive positive change.

TIME AND STRESS MANAGEMENT:
Roll with whatever comes down the pipeline with both a sense of humor and urgency as some departmental leaders and colleagues seek support from several different directions.
Be naturally tenacious and driven. Be friendly, welcoming, and creative.

REQUIREMENTS:
We welcome your cover letter and resume when you meet the below requirements.
Experience and appreciation for working with C-level executives.
Ability to handle confidential information with discretion.
Professional presence—articulate and able to engage with entry-level staff to C-level executives.

Friendly, welcoming, and always thinking about improving the team, across-the-board.
Demonstrated success collaborating with cross-functional teams to implement organizational objectives.
Strong attention to detail and able to multi-task.
Thrive in a dynamic environment. (and help to create as well)
Excellent organizational and administrative capabilities.
Experience booking travel, organizing schedule and calendar.
Fundamental knowledge of the 3-tier wine distribution system.
Experience working in the hospitality industry
Knowledge of wine varietals and their basic flavor profile.
Intermediate-level experience utilizing Google Docs, Microsoft Word, Excel and PowerPoint.
Excellent communication skills, both verbal and written.
Experience identifying and resolving problems in an efficient manner.
Represent company in a professional and positive manner.
Prioritize and plan activities and use time wisely; able to deal with frequent changes, delays or unexpected events.
Must be able to travel, work some weekends and extra hours
Positive, “can do” attitude, consensus builder.
Local Candidates Only. Full Time in-office position

Salary Range $70k - $90k plus growth bonus, depending on skills

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Administrative Experience: 2 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person