Executive Assistant To Ceo

Executive Assistant to CEO of LISTEN TO THE KIDS

Responsibilities:

Personal Assistant Responsibilities

• Scheduling all meetings and maintaining calendar with necessary information i.e. date, time, location, context across business for CEO
• Send reminders as needed for various meetings / calls each day
• Actively track relevant birthdays / events for contacts - prompt action when needed i.e. sending gifts, making calls etc.
• Readily available to make runs on various errands as needed - car is required
• Providing background information for each meeting ahead of time
• Ensure logistics are correct in calendar / phone numbers are provided.
• Take notes on calls and meetings and send to relevant parties following each meeting/call
• Maintain a running list of outstanding items across entire business - proactively assist in accomplishing each task

Data Reports

• Update spotontrack playlist standing reports / submit email reports daily
• Monitor RIAA daily for new relevant certifications
• Monitor internal artist portals for relevant data spikes

Travel

• Book travel and provide options for all travel needs
• CEO
• Management Clients
• Potential Label Signings / Label Roster

Office Duties

• Open the L2TK office every morning
• Make sure office is clean and in proper state for meetings / use

• Take inventory on what office supplies are needed
• Prepare recording studio for use
• Supervise intern staff

Recording studio

• Maintain studio calendar
• Collaborate with interns / engineers to send session reports after each studio session

Outstanding Payment / Agreement tracking

• Run tracking system on all outstanding items regarding agreements and payments pertaining to L2TK roster / L2TK internal reimbursements
• Consistently follow up on all outstanding items

External Studio booking

• Reach out externally to studios as needed to book for artists
• Ensure studios are paid out by label partners

A&R Research

• Assist A&R department with internal and external research as needed

Box / Data Maintenance

• Maintain and organize box drive / disco containing agreements / music / press photos / assets

Qualifications:

• Willing and eager to work a personal assistant role
• Must have sharp attention to detail
• Must have very strong organizational skills
• Must have experience managing an email inbox
• Must have experience with Google Drive, Microsoft Office
• Must have background / desire to work in the music industry / record label business
• 2 years of experience in administrative role / music industry required

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Health insurance

Schedule:

• Monday to Friday
• On call

Work Location: In person