Executive Assistant To Ceo

Job Summary:

The role will support the CEO in strategically aligning the CEO’s time with organizational priorities and revisit and review them regularly to assess progress.

Reporting and relationships:

This role will report to the Chief Executive Officer (CEO) of the organization.

Job Responsibilities:

• Support the CEO strategically align his time with organizational priorities, revisit them regularly to assess progress, evaluating opportunities and determining fit with priorities.

• Act as a key thought partner, brainstorming & identifying solutions to challenges.

• Manage a variety of cross-organizational projects across the US and India, specifically involving program design, resource mobilization, technology, marketing and communication.

• Provide communications support - drafting emails, briefings, reports, memos, presentations, internal and external communications, and social media posts.

• Organizes and prioritizes critical issues and required information for the CEO to facilitate efficient decision making.

• Monitoring information flow: Sometimes acting as a gatekeeper, ensuring a CEO’s involvement in a project or decision-making process at the right moment.

• Manage US and India Zoom accounts and assist CEO with his townhall meetings.

• Organize and manage CEO’s calendar.

• Plan leadership team meetings, staff meetings, developing objectives and agenda, organize logistics.

• Assist the CEO in expense tracking and other administrative tasks.

• Support the CEO in preparation and planning for Board of Directors meetings and take minutes of the meeting.

• Provide assistance the CEO for all his travel related tasks.

• Be proactive, take and distribute notes and set up reminders for all important tasks.

• Assist the CFO/COO and the CDO with ad-hoc projects and tasks as needed.

• Work collaboratively with the Finance and Operations team on set up of staff events, retreats and other meetings as needed.

• Assist the CEO/CFO/CDO with notarization of documents, DocuSign, etc. as needed.

Key Skills, Competencies and Desired Qualifications

• Bachelor’s Degree, Master’s Degree in Development, Management, or Public Policy preferred.

• At least 5 years of experience in wide-ranging cross-functional areas, and an eagerness to learn new skills.

• Strong written and verbal communication; excellent documentation skills

• Ability to work with different time zones (CEO travels to India often and may need support during India Workday times) and at odd hours.

• Excels at building relationships and networks; influences others to achieve outcomes.

• Proactive, organized, and methodical, strong multitasking skills.

• Demonstrated logical thinking and reasoning abilities.

• Advanced knowledge of Microsoft Excel along with proficiency in other MS Office applications.

• Strong interpersonal, writing, and communication skills.

• Able to work for any US employer without restrictions.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekends as needed

Ability to Relocate:

• New York, NY 10017: Relocate before starting work (Required)

Work Location: Hybrid remote in New York, NY 10017