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Form of workJob Description
The Executive Assistant will provide support primarily to the President & COO. The Executive Assistant must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Job Responsibilities / Functions:
- Manages the President’s extremely active calendar of meetings, travel and calls
- Completes expense reports and credit card reconciliation
- Composes and prepares correspondence, including those of a confidential nature
- Arranges detailed travel plans, itineraries, and agendas; and compiles documents for travel-related meetings.
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President’s time and office.
- Strong follow up skills including but not limited to personal and team task follow up to keep business moving forward
- MUST possess strong business savvy skills, including the ability to prepare PowerPoint presentations, type/format Word documents, etc. as needed
- Assists with preparing documents and required to learn competitive research tools
- Works closely and effectively with the President to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
- Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Additional ad hoc responsibilities and tasks as assigned
Job Requirements:
- Advanced Word, Excel, PowerPoint, Microsoft Teams skills
- Outstanding administrative and organization skills
- Detail oriented and able to prioritize and multitask
- Demonstrates strong ownership evident through responsibility and accountability for end product
- Strong professional telephone presence
- Strong typing and proofreading skills
- Computer literate; strong email and calendaring skills required
- Excellent interpersonal skills; possesses a positive attitude
- Able to work efficiently and effectively in a fast paced, deadline-driven, high pressure environment; flexible to work overtime on short notice
- Excellent professional standards, judgment, and discretion when dealing with sensitive information
- Outstanding communication skills, both oral and written
- Minimum of 5 years of experience as an Executive Assistant required
Bluewater Media is a brand focused direct-to-consumer advertising agency that utilizes branded direct response, brand integration and traditional advertising methods to introduce products to market. From a 36,000 square foot production studio in Clearwater, Florida Bluewater produces, develops, and distributes direct response campaigns, commercials, television series, documentaries and films that integrate corporate branding as a methodology to inform, educate and motivate consumers to make product choices. Bluewater also provides integrated web design, web development, e-commerce solutions, as well as broadcast and digital media strategy and placement. For more information, visit www.bluewater.tv.
Bluewater provides equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, color, religion or creed, gender, sex (including pregnancy), national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, and physical or mental disability, or any other classification protected by applicable local, state, or federal laws.
This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination.
Bluewater provides equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, color, religion or creed, gender, sex (including pregnancy), national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, and physical or mental disability, or any other classification protected by applicable local, state, or federal laws.
This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination.
