Executive Assistant

Executive Assistant ON-SITE, In Office position. Remote not an option.

Competitive Salary Based On Experience

300 Shorland Drive. Walton, Ky

About Verst Logistics

Verst Logistics is a family-owned company that offers Fulfillment, Packaging, Warehousing and Transportation solutions to our customers. In 1966, our founder, William G. "Bill" Verst, set out to build a customer-first, no nonsense warehousing company in Northern Kentucky. The kind run by honest, hardworking people who always do the right thing to get results for our customers. We've since expanded well beyond that initial vision, both in terms of our physical scale and our solutions.

Our Core Values

At Verst, we believe that the standard of behavior that have helped our company achieve success over the years are represented in the fabric and makeup of our organization. As we continue to grow, it is critical that we recognize and strive to follow our values, not just in business but in our lives outside of the business environment as well.

INNOVATION; The introduction of new collaborative ideas and solutions.

EXCELLENCE: The passion to deliver exceptional service in all aspects of our activities.

RESPECT: High regard for time, knowledge and concerns of others while always demonstrating integrity and trust.

SAFETY: A goal of no injury or adverse customer, environmental or community impact while doing our work.

TEAMWORK: Collaboration with individual and group accountability toward a common objective.

• 401k
• 401k matching
• Dental Insurance
• Flexible Spending Account
• Health Insurance
• Health Savings Account
• Life Insurance
• Paid Time Off
• Referral Program
• Vision Insurance

Position Summary:

Provide a variety of administrative functions to support the Executive Officers of the company and other individuals as requested.

Duties and Responsibilities:

Essential Functions:

1. Manage and maintain calendars of the CEO and other executives.
2. Prepare and distribute reports, memos, letters, presentations or other documents using software applications.
3. Open and process the CEO's mail and incoming communications.
4. Prepare board packets and arrangements for Board of Director meetings and holiday luncheons.
5. Utilize and research online travel sites to make cost-effective travel arrangements for executives and other managers, and prepare written confirmation of travel and event details to individuals.
6. File and retrieve corporate documents, records and reports.
7. Plan and coordinate annual management Christmas party.
8. Review and approve monthly invoices, subscription and publication invoices and organizational memberships.
9. Prepare Coupa accounting software requests (contributions, sponsorships, etc.) and forward to appropriate organization with necessary documentation.
10. Process outgoing mail and FedEx packages and order postage for meter.
11. Perform notary services as requested.
12. In conjunction with the President or CEO, coordinate utilization and distribution of company tickets to sporting events.

13.Assist inbound phone callers with directions, transferring calls, or answering questions in a polite and professional manner.

Marginal Functions:
1. Monitor supply inventories for office and conference rooms and place orders as needed.
2. Greet visitors and determine whether they should be given access to specific individuals.
3. Provide telephone support to Receptionist and screen and transfer incoming calls.
4. Serve as back-up to Manager of Marketing and Inside Sales in the preparation of customer contracts and rate quotes for sales personnel.

Job Specifications:
1. High School diploma or GED
2. 5 years prior administrative experience assisting senior management.
3. Intermediate/advanced computer skills using Microsoft Office and software applications and accurate typing skills (40 wpm minimum).
4. Currently commissioned as Notary Public or willingness to obtain such appointment.
5. Exceptional interpersonal and communication skills, written and verbal.
6. Excellent prior attendance and punctuality record.
7. Positive attitude and pleasant, professional demeanor.
8. Exhibits accuracy, attention to detail and ensures preservation of confidential information.
9. Ability to prioritize, organize and handle multiple tasks in a fast paced office environment.
10. Available and willing to work overtime as needed.

The duties and responsibilities listed above are representative of the duties of the position, and do not include all the tasks that the incumbent may be required to perform. The incumbent must be able to perform all of the essential functions of this job, either with or without reasonable accommodation.

Experience

• 5 year(s): Administrative Experience with Senior Management
• 2 year(s): Marketing and Event planning
• 3 year(s): Office Management
• 3 year(s): Receptionist
• 3 year(s): MS office and calendar management
• 5 year(s): Administrative experience for high level executives

Education

• High School or better

• Bachelors or better in Communication or related field

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Enthusiastic: Shows intense and eager enjoyment and interest

Motivations

• Self-Starter: Inspired to perform without outside help