Executive Administrative Assistant (Payroll / Billing)

Cincinnati Ventilating Co., Inc. (CVC) is currently seeking a detail-oriented, tech-savvy, and personable Executive Administrative Assistant that will be supporting our customers and our small business team.

SUMMARY: This position is responsible for traditional administrative responsibilities including payroll data entry (Processed by Paycor), job costing, order entry (with E2 Shop System Software), accounts payable , accounts receivable, in addition to clerical and administrative duties as needed.

Responsibilities:

Processing of customer orders

· Enter shop orders, enter purchase orders, and send job travelers to the shop.

· File drawings and documents of closed shop orders.

· Job cost all closed orders for the previous month.

Accounts Payable

· Enter Accounts Payable.

Accounts Receivable

· Enter Accounts Receivable.

Payroll

· Enter new employee information into Paycor.

· Verify weekly hours of employees.

· Verify vacation, sick and absent employees, and record.

· Enter Payroll and process.

Executive Assistant

· Work directly with upper management on time sensitive projects.

· Provide administrative support to office staff, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms.

Please Note: The responsibilities of this position are flexible and subject to change based upon department demands and the specific skills of the chosen candidate.

CVC is proud of its reputation as a premier supplier of fabricated products to its customers. We have enjoyed this position for over fifty years having been established originally as the Cincinnati Ventilating Co. CVC is the quality leader in the fabricating of components parts, assemblies, and complete products. From small customers to large corporations, we have developed long lasting relationships though our dedicated team and service.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• E2 Shop System: 2 years (Preferred)
• Paycor: 2 years (Required)

Work Location: In person