Executive Assistant

ACE Consulting is a construction consulting firm, founded in 2008, that is dedicated to making our clients’ needs easy. ACE operates on three (3) core values: we do the right thing, we work with extreme urgency, and we always strive to be the gold standard within our industry. We realize we only succeed when our clients do.

ACE is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. ACE personally invests in each employee, promotes professional and personal development, offers great benefits, and has a fun and flexible work environment. We currently have three (3) Kentucky office locations - Nicholasville, Louisville, and Winchester.

ACE is currently looking to hire an Executive Assistant (EA) to join our team. At ACE, a successful EA will provide a high-level of administrative support to a C-level executive, ensuring the executive can efficiently accomplish key tasks and company initiatives. The EA will take on and carry out all administrative tasks for the executive, keep the executive on-task for high-priority items, engage in all aspects of calendar management, and provide overall support and assistance. Additionally, this individual will be able to work independently on projects, collaborate effectively with a team, maintain confidentiality, and exercise good judgment in a variety of situations. Responsibilities and tasks will include both executive and personal assistance. The EA will be a member of a larger administrative support team, and will be expected to assist with other company-wide business-related administrative needs, as requested. All ACE employees are expected to uphold the mission, vision, and values of the company.

Responsibilities/Objectives

• Provide a high-level of administrative support and assistance to a C-level executive, including but not limited to calendar management, preparing correspondence, travel arrangements, day-to-day tasks, and personal matters.
• Manage the executive’s calendar and prioritize the most critical matters.
• Coordinate and ensure that the executive’s schedule is followed; serve as “gatekeeper” and protect access to his/her time and office.
• Ensure executive is well informed of upcoming commitments, deadlines, and responsibilities.
• Prepare and distribute communications on the executive’s behalf to both internal and external constituents, including but not limited to writing and editing e-mails, drafting business letters, and other forms of business communication.
• Execute all functions of meeting planning, including but not limited to scheduling, agendas, facilitation, follow-up, securing resources, communicating with meeting constituents, etc.
• Develop, organize, and maintain department files.
• Engage in ongoing personal and professional development activities (reading publications, trainings, maintaining personal networks, professional organizations, etc.).
• All other duties, as assigned.

Skills/Requirements

• Five (5) to eight (8) years of administrative support experience, supporting executives or key department managers.
• Bachelor’s degree in Business Administration or related field (experience may be considered in lieu of education)
• Experience in Microsoft Outlook, Word, PowerPoint, Teams, Excel, and Dropbox.
• Excellent communication and interpersonal skills both verbal and written.
• Excellent organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detail.
• Excellent interpersonal skills and the ability to build relationships with key stakeholders.
• Proven ability to handle confidential information with discretion.
• Ability to manage multiple or competing priorities.
• Self-motivated.
• Strong decision-making skills.
• Ability to learn and adapt quickly.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person