Address
Form of workGENERAL PURPOSE
The Executive Assistant position performs a variety of complex administrative and technical work in managing the processes of the Growth Management Department. Entry-level knowledge of the urban planning and land development field is beneficial. The position involves professional level duties and judgement.
SUPERVISION RECEIVED
Works under the general supervision of the Growth Management Director or Designee. Exercises discretion and independent judgement with respect to matters of significance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Intakes site plan applications by accepting the application, checking for completeness, calculating fees, and routing permits, plans & other department information to appropriate review staff; assists in monitoring application progress for status reports; reviews and approved site plans associated with building permit applications; assists in issuing simple routine permits within scope of authority and responsibility assigned.
Assists in the evaluation of rezoning, ordinance amendments, site plans, special use permits, variances and other proposals.
Maintains electronic files and tracking systems and reports, hard copy files, and records.
Researches and compiles information on a variety of planning issues from multiple sources.
Prepares reports, charts, and tables of limited complexity.
Attends public meetings, assisting other planning staff as appropriate.
Assists in coordinating the permitting process to include site development with building official, inspectors, planners, engineers, fire inspectors and other agency staff.
Assists with agendas, packet preparation, advertising, public notices, meetings, and records of department boards.
PERIPHERAL DUTIES
Assists Growth Management Director, Deputy Director, and Senior Planner as needed for planning related projects and activities.
Other duties as assigned
QualificationsEducation and Experience:
(A) Graduation from a standard senior high school or GED equivalent, supplemented by two (2) years of post-secondary school.
(B) Four (4) years of experience in general office procedures, or a related fields, or
(C) Any equivalent combination of education and experience.
Necessary knowledge, Skills and Abilities:
(A) Knowledge of manual and computerized record keeping systems;
(B) Skilled in the operation tools and equipment.
(C) Ability to establish effective working relationships with contractors, developers, architects, engineers, owners, and the general public; Ability to communicate effectively orally and in writing; Ability to work under stressful conditions and with frequent interruptions.
SPECIAL REQUIREMENTS
None.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and permitting software; calculator; pencil; ruler; engineer scale; copy and fax machine; phone.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is frequently required to stand or sit; walk; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
