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SalaryJob purpose
We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive support to our Chief Financial Officer. The ideal candidate will be an excellent communicator, adept at managing complex schedules, and capable of handling confidential information with discretion. This role is pivotal in ensuring the smooth operation of the finance department and requires a proactive approach to managing tasks and responsibilities.
Duties and responsibilities
1. Administrative Support: Manage the CFO's calendar, schedule meetings, and coordinate travel arrangements. Prioritize appointments and ensure the CFO is well-prepared for meetings.
2. Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and correspondence. Filter and summarize information for the CFO's review.
3. Document Preparation and Management: Draft, edit, and organize financial documents, reports, and presentations. Ensure accuracy and compliance with company standards.
4. Meeting Coordination: Organize meetings, set agendas, notify participants, and take minutes, especially for financial planning sessions.
5. Financial Assistance: Assist with budget tracking, expense reporting, and invoice processing.
6. Project Management Support: Assist in managing projects, track progress, and coordinate with other departments.
7. Confidentiality and Discretion: Manage sensitive information with the utmost confidentiality.
8. Liaison Role: Act as a point of contact between the CFO, other executives, and employees.
9. Research and Analysis: Conduct research and prepare briefs on various topics to aid in decision-making.
10. Personal Assistance: Assist with personal tasks to manage the CFO's workload, as needed.
2. Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and correspondence. Filter and summarize information for the CFO's review.
3. Document Preparation and Management: Draft, edit, and organize financial documents, reports, and presentations. Ensure accuracy and compliance with company standards.
4. Meeting Coordination: Organize meetings, set agendas, notify participants, and take minutes, especially for financial planning sessions.
5. Financial Assistance: Assist with budget tracking, expense reporting, and invoice processing.
6. Project Management Support: Assist in managing projects, track progress, and coordinate with other departments.
7. Confidentiality and Discretion: Manage sensitive information with the utmost confidentiality.
8. Liaison Role: Act as a point of contact between the CFO, other executives, and employees.
9. Research and Analysis: Conduct research and prepare briefs on various topics to aid in decision-making.
10. Personal Assistance: Assist with personal tasks to manage the CFO's workload, as needed.
Qualifications
- Bachelor’s degree in Business Administration, Finance, or related field.
- Proven experience as an Executive Assistant, preferably within the finance department.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and financial software.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and attention to detail.
Working conditions
The work is typically performed in an office setting.
