Executive Assistant, Finance

Job Title: Executive Assistant • Finance

Location: San Jose, CA

Type: Contract

Duration: 6 -9 months

Pay Range : 45$- 50$ per hour on w2

Job Id: 138053

Job Description：

Responsibilities:

• Provide travel planning support for both domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination.
• Owner of leadership meeting agenda, minute-taking, and holding action owners accountable
• Partner closely with our Operations and Strategy team to deliver best-in-class support to CC Maintain
internal team process governance; find opportunities for efficiency improvements within the
organization and initiate or facilitate improvements.
• Support new hires, contractors, and employee's onboarding, working with Facilities, Ops and Strategy and
IT to arrange seating, equipment, and other planning.
• Build and maintain collaboration and close partnership with leadership team, ops, and strategy teams, cross-
functional teams, and Executive Assistants
• Maintain organization charts, and other department-wide support.
• Process business expense reimbursement requests, and invoices; own monthly accruals, PO process, and
expense monitoring; handle group memberships to professional organizations
• Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as
required
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up.
• Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed.

Role:

• Executive Assistant (5-7 years+) or similar which directly applies to the requirements above.

• Experience interacting with staff at all levels in a fast-paced, high-pressured environment.

• Proactive, resourceful, and efficient, with a high level of professionalism, handle confidential information with integrity and

• Plan, coordinate, and execute all types of meetings and events, including complex executive meetings.

• Being able to shift and reprioritize with constantly changing demands, exercise discretion in committing time and
evaluating needs

• Coordinate special projects including events and all-hands meetings, including meeting logistics, communications, and PowerPoint presentations exercise discretion.
• Energetic, positive, proactive, collaborative, and can-do demeanor in a fast-paced global environment
• Exceptional ability to prioritize conflicting demands and make decisions with little direction.
• Excellent
communication (written and verbal), and timely follow-through

• Ability to work in a complex matrix organization.

• Evidence of cross regional collaboration and partner relationships

• Exceptional scheduling abilities and advanced use of Microsoft Office tools

• Be flexible and adjust to the needs of the business and changing priorities.

• Be forward looking and planned in approaches.

• Community building mentality.


About Us:

Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.

IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility

Job Types: Full-time, Contract

Pay: $48.00 - $50.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• San Jose, CA 95123: Relocate before starting work (Required)

Work Location: Hybrid remote in San Jose, CA 95123