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Form of workIntroduction The Maryland Department of Commerce is seeking qualified applicants for the position of Administrative Specialist III within the Division of Marketing, Tourism, and the Arts' - Maryland State Arts Council (MSAC). GRADE 12 LOCATION OF POSITION The World Trade Center, 401 East Pratt Street, Baltimore, Maryland 21202 Main Purpose of Job The primary functions of this position is to provide administrative, secretarial, operational, fiscal, and technical support to the Executive Director and serve as Council Liaison for MSAC, a position that is in direct contact with arts and government leaders and is essential in helping MSAC deliver on its vision of ensuring that all Marylanders have access to the transformative power of the arts. POSITION DUTIES This position serves as the Executive Assistant to the Executive Director of MSAC and also as Council Liaison for the Maryland State Arts Council.
The role will serve as an intermediary to the Governor's staff, the Office of the Secretary of Commerce, Councilors, Maryland's Poet Laureate, Maryland's arts community, and the public at large. This position will require the incumbent to exercise independent judgment on routine matters. Duties include assisting with managing, coordinating, implementing and expediting administrative projects, procedures, policies, tasks, and other functions related to the overall mission of the MSAC and staff.
Specific tasks include screening and directing calls and emails; establishing contact and maintaining communication with MSAC partners; maintaining schedules; compiling and distributing information packets/materials; coordinating projects that may involve officials from other agencies, representatives of the arts and business community and staff division wide; attending meetings; preparing and compiling data for meeting and briefing documents; formatting and composing routine and complex correspondence and drafts; scheduling appointments; and providing support to all MSAC events. The selected candidate will have working knowledge of office management, procedures, and equipment; be well organized and able to work independently; demonstrate excellent interpersonal, written, and oral communication skills; possess excellent administrative skills; and exhibit an aptitude for detailed work. For this position, MSAC is also looking for a candidate with the ability to handle multiple concurrent and high priority tasks; compose routine and complex business correspondence; maintain confidentiality of records, prepare reports, and other materials; and work with officials, the public and co-workers in a courteous and tactful manner.
The candidate should also be proficient in the use of Microsoft Office Suite - Word, Excel, PowerPoint, Access - and Google Products - Documents, Sheets, Slides, G-Mail, Drive, Calendar - or other relevant software to design, create, and/or manage documents, databases, spreadsheets, and reports. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two (2) years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience. 2.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS Preferred Qualifications: 1.
Experience working in the public or non-profit arts sector. 2. Possession of a bachelor's degree from an accredited college or university.
3. Proficiency with using Microsoft Office Suite Google Products or other relevant software. 4.
Experience providing guidance & responding to inquiries from external/internal customers. 5. Experience organizing and managing multiple projects.
LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.
All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300.
You may also visit our website at: http://commerce.maryland.gov/commerce It is highly preferred that you apply online at http://commerce.maryland.gov/careers - review Career Openings section. Please attach a resume along with the supplemental questionnaire to your online application. If you are unable to apply online, you may submit the State paper application, resume, and supplemental questionnaire (by closing date) to: anna.halikias@maryland.gov Maryland Department of Commerce - Office of Human Resources ATTN: Administrative Specialist III (23-002043-0100) World Trade Center - 401 East Pratt Street, 10TH Floor Baltimore, Maryland 21202 As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.
We thank our Veterans for their service to our country and encourage them to apply. TTY Users: call via Maryland Relay 1-800-735-2258
