Executive Assistant

We are looking for an Executive Assistant to perform a variety of C Suite level administrative tasks and support our company’s senior-level director.

To be successful in this role, you should be well-organized, tactful, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive office.

Practicing a plant-based lifestyle is highly preferred to align with the company's mission and practices.

Responsibilities

• Acting as the point of contact between the Co-Director, staff and internal/external guests and business associates.
• Receiving calls, checking the voice-mail each morning and forwarding messages to appropriate parties and routing correspondence from the Xo-Director's office

• Manage information flow in a timely and accurate manner
• Manage Co-Direector's calendars and set up meetings and consultations
• Assisting with administrative logistics of lectures
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings and dictation for communications from the Co-Director's office
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills

• 5 or more years of paid work experience as an Executive Assistant, Executive Personal Assistant or similar role - REQUIRED
• High level of discretion and confidentiality
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills

Pssst...If you've read this far and want to stand out from the majority of candidates: Be sure to tell us very clearly whether you're vegan and where you are in your vegan journey, why you want to work with us, AND be sure to complete the assessments, so that your application is not left incomplete. : -)

Quick tips about the HHI Campus: We are a scent free environment, so that means no perfumed lotions, deodorants or soaps. Please no smoking or drinking of alcoholic beverages. Please do not bring any food or drink on campus that is not vegan.

HHI provides equal employment opportunities and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Powerpoint: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)

Work Location: In person