Executive Assistant

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JOB RESPONSIBILITIES

• Responsible for supporting the Sales Leadership Team by performing administrative tasks and ensuring requests are answered promptly, accurately, and efficiently.
• Collaborate with the leadership group to coordinate requests for meetings, invitations, and requests for participation at special events, booking appointments, interviews, and meetings.
• Schedule media Zoom, Teams and/or Webx & in-person meetings and webinars; confirm attendance, ad record events.
• Communicates and coordinates meetings with key internal and external contacts (including senior executives and field leadership).
• Accurately and timely prepares agendas and packets for Leadership meetings.
• Analyze and thoroughly read emails for the AVP; prioritize, organize and respond accordingly. Maintain a control and follow-up system to ensure timely responses.
• Arranges transportation via internal Travel Group for the AVP & Sales Leadership Team to attend offsite meetings and events in addition to after work hours and some weekends.
• Processes travel expense reports, including submitting them for approval and payment.
• Maintains filing system of expense reports, travel itineraries, hotel confirmations, supporting documentation, and receipts with notes related to the expenses.
• Prepares confidential correspondence and meeting minutes.
• Coordinates with leadership to plan and schedule meetings; ensure schedules are confirmed and followed. Provides details and briefings of each meeting/event to leadership before the meeting/event. Prepares itineraries and briefing notes in advance.
• Screens emails and telephone calls and respond to requests or redirect calls at the direction of leadership.
• Assist with preparing video conferencing equipment for live or recorded virtual meetings and webinars. Ensure equipment works correctly (i.e., laptop, network internet connection, Wi-fi, webcam, microphone, headphones, and lighting).
• Build, and distribute Monthly Sales Newsletter
• Assist staff with onsite/off-site gatherings
• Maintain and order supplies
• Receive visitors
• Other duties as assigned

Postal Code: 77019

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Houston

Job Profile ID: C00278

Time Type: Full time

Location Name: SCI Corporate Office