Executive Assistant

MD Smith Construction is a respected leader in the construction industry, specializing in impactful multi-family renovations. With a commitment to delivering excellence and fostering a collaborative work environment, we are seeking a dedicated Executive Assistant to serve as the right hand to the President and Vice President, supporting them in managing projects, HR duties, and overall executive operations.

Job Description: As the Executive Assistant at MD Smith Construction, you will play a pivotal role in providing comprehensive support to the President and Vice President, contributing to the success of our projects, HR tasks, and executive operations. The ideal candidate will be a proactive and detail-oriented professional with a background in construction and the ability to be the right hand to the leadership team.

Responsibilities:

• Project Coordination: Assist in coordinating activities related to projects, including documentation, meetings, and communication with project teams.
• HR Support: Collaborate with the HR department to assist in various tasks such as recruitment, onboarding, and employee relations.
• Calendar Management: Efficiently manage the calendars of the President and Vice President, coordinating project milestones, HR-related activities, and deadlines.
• Travel Coordination: Arrange and coordinate travel plans, site visits, and accommodations for the executive team.
• Communication: Serve as a primary liaison between the President, Vice President, project managers, HR, and other employees, ensuring seamless information flow.
• Document Preparation: Prepare and edit project-related documents, HR-related materials, presentations, and reports for executive review.
• Meeting Support: Attend project and HR-related meetings, take minutes, and follow up on action items to facilitate project and HR progress.
• Confidentiality: Handle sensitive project and HR information with discretion and maintain a high level of confidentiality.

Qualifications:

• Proven experience as an Executive Assistant, preferably with exposure to the construction industry.
• HR experience or a willingness to assist with HR duties when necessary.
• Excellent organizational and multitasking abilities, with a keen attention to project details.
• Strong written and verbal communication skills.
• Proficient in MS Office Suite, project management software, and HR tools.
• Discretion and confidentiality are essential.

Education and Experience:

• Bachelor's degree preferred.
• Minimum of 10 years of relevant experience in construction, renovation, or a related field.

Job Type: Full-time

Pay: $18.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction Industry: 3 years (Preferred)

Work Location: Hybrid remote in Tampa, FL 33629