Executive Assistant

Job Title: Executive Assistant

Location: Phoenix, Arizona (Hybrid Position)

Company: Nick’s Menswear & The Modern Groom

About Us

For over 14 years, Nick’s Menswear has stood as Arizona’s premier full-service men’s clothier. Our commitment extends beyond merely providing clothing; we see it as an honor to assist the modern gentleman in both his everyday attire and the most significant moments of his life – whether it's his Prom, a crucial job interview, or his wedding day. With a vast selection of over 1500 suits, ranging from 34 short to 62 long, at each of our five locations – Chandler, Scottsdale, Glendale, Tempe, and Tucson – coupled with a dedicated Customs Room for those seeking a "made-to-measure" look and an expert team of on-site tailors, we are equipped to cater to any physique and style preference.

At Nick’s Menswear, our ethos revolves around a culture of extreme ownership, transparent communication, and continual growth. We strive for excellence in every facet of our operations and uphold each other to the highest standards of professionalism and accountability.

Due to the remarkable expansion of both Nick’s and The Modern Groom – our national wedding brand – we are in search of a full-time Executive Assistant. Reporting directly to the Owner and CEO, you will play a vital role in supporting their day-to-day activities, ensuring seamless operations and facilitating their ability to focus on strategic initiatives. You will be responsible for a wide range of administrative tasks, including email correspondence, travel arrangements, market research, and handling various administrative duties. This role requires a high level of organization, discretion, and professionalism.

What You’ll Do

• Monitor and respond to emails on behalf of the Owner and CEO, ensuring timely and accurate communication.
• Coordinate travel logistics, including flight bookings, hotel accommodations, and transportation arrangements.
• Conduct market research and gather information on industry trends, competitors, and customer preferences to support strategic decision-making.
• Handle incoming calls and return calls on behalf of the Owner and CEO, maintaining professionalism and confidentiality at all times.
• Work in conjunction with the payroll department to complete bill payments on behalf of the Owner and CEO, ensuring accuracy and timeliness.
• Assist in coordinating meetings, appointments, and events, including scheduling, preparing agendas, and arranging necessary materials.
• Draft and edit correspondence, reports, and presentations as needed, maintaining a high standard of accuracy and professionalism.
• Prepare meeting materials, agendas, and presentations, and ensure that meeting rooms are set up appropriately.
• Run various errands as needed, including picking up supplies, delivering documents, and other tasks to support the smooth operation of the office.

Qualifications:

• Bachelor's degree preferred, but not required.
• Proven experience as an Executive Assistant or similar role.
• Excellent communication and interpersonal skills, with a high level of professionalism.
• Strong organizational and time management abilities, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with sensitivity.
• Ability to work independently and as part of a team, with a proactive and resourceful approach to problem-solving.

Personal Qualifications

• Positive collaborator who can work productively, optimistically, and cross-functionally with their team and executive leadership
• Exceptional written and oral communication skills
• Ability to manage multiple projects simultaneously and meet tight deadlines
• Strong attention to detail and ability to receive/give constructive feedback with the team’s shared goals and vision in mind
• Above all: enthusiastic, open-minded, and coachable

What We Offer

• Salary - $60,000 starting (depending on experience)
• Health, Dental, and Optical Insurance after 30 days
• Two (2) weeks PTO

Nick’s Menswear is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Nick’s Menswear will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• What are the first three (3) words that come to mind when you read attention to detail?

Ability to Relocate:

• Phoenix, AZ 85034: Relocate before starting work (Required)

Work Location: Hybrid remote in Phoenix, AZ 85034