Executive Assistant

Executive Assistant Job Description

Well established General Contracting company in Southwest FL looking for an experienced Executive Assistant to support company operations. We provide upscale construction services to the high-end residential market and have a commercial construction division as well. We believe in serving our clients, providing a great work culture, team building, having fun and enjoying what we do.

Characteristics You will Bring to Our Team:

· Organized and excellent at managing time

· Great communicator

· Problem solver

· Cheerful

· Confident

· Can work well under pressure at times.

· Able to interact with clients, venders, and various other company contacts.

KEY TASKS TO COMPLETE:

· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s     behalf

· Maintaining comprehensive and accurate records

· Performing minor accounting duties

· Organizing meetings, including scheduling, sending reminders, and organizing events when applicable

· Answering phone calls in a polite and professional manner

· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

· Errands as required

· Ordering various supplies as needed

· Get involved in special projects as needed

· Assisting in insurance audits

· Managing vender certificates of insurance

· Assisting with project permit documentation

· Schedule travel

· Arranging vehicle maintenance

· New vender on boarding

· Ensuring business owner requests are carried out.

REQUIREMENTS:

· Valid drivers license

· Ability to pass a background check

· US citizen

· Ability to work on weekends and after hours

SKILLS REQUIRED (Please do not apply if you do not have the skills required.)

· Previous job experience as an administrative, personal, or Executive Assistant.

· Excellent written and verbal communication skills

· Highly proficient in MS office and project management software

Please send a resume and cover letter outlining why you would be a good fit for our company.