Executive Assistant

Executive Assistant

About BJBE

Congregation BJBE is a thriving Reform synagogue located in Deerfield, Illinois. We pride ourselves on being a congregation that is mission-driven and values-based. BJBE’s mission is to provide portals and platforms for people to discover the meaning and purpose of their lives. We are an inclusive and welcoming community. We encourage an environment of innovative synagogue worship and gatherings, and strive to create a vibrant, responsive community for our members.

Job description

Job Requirements

Operations/Administration:

• Provides timely and accurate administrative support to four executive level individuals including: heavy calendar management, initiate meetings, arrange travel, and prioritize inquiries and requests, efficiently and accurately.
• Draft documents and letters - must be able to proofread for accuracy and clarity.
• Maintains an appropriate workflow to ensure that all time-sensitive projects are completed and that deadlines are communicated to the team
• Prepare materials for classes, weekend events and programs.
• Take ownership of and maintain sensitive documents used for weekly meetings
• Comfortable sometimes providing technical support for events on digital platforms (Zoom, Facebook Live)
• Partners with the Director of Operations to the preparation/logistics of annual large scale multi-day events.
• Supports administration, answering phones and in-person questions from our community as needed
• Send reminder and follow up emails for upcoming important events

Essential Skills and Experience:

• Proactive self-starter who is flexible, organized and extremely adept at multitasking while working in a fast-paced, constantly evolving work environment
• Brings ingenuity, flexibility, warmth, grace under pressure, and exceptional interpersonal skills; able to effectively interface with our staff and community
• Highly emotionally intelligent; must intuitively understand professional boundaries, discretion, and the highest level of confidentiality
• Ensures the integrity of the community calendar relating to all programs and events, in coordination with other staff
• Ability to implement and oversee systems with meticulous attention to detail; ability to work independently; resourceful and takes initiative even when given minimal direction
• Ready to reprioritize at a moment’s notice, when there is an emergency or issue that needs your full attention
• Detail-oriented with excellent organizational and time management skills, as well as an instinct for troubleshooting and problem-solving
• Excellent written and verbal skills
• Expert level proficiency in Microsoft Office (Word, Excel, Outlook) and experience with data management software and/or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly

Salary: Commensurate with experience, includes benefitsBachelor’s Degree and 3+ years administrative experience preferred

Reports to: Executive Director

Job type: Full time in person

Salary: $53,000 - 55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday 10:00 am to 6:00 pm
• Weekend availability

Job Type: Full-time

Pay: $53,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Holidays
• Weekends as needed

Ability to Relocate:

• Deerfield, IL 60015: Relocate before starting work (Required)

Work Location: In person