Commercial Executive Assistant

Join a group of groundbreaking leaders who are transforming railroads and revolutionizing the future of the industry. Each day, our team utilizes their talents to advance innovation, radically changing how the rail industry is thinking and performing. At Wi-Tronix, we are inspiring and engineering the technology of tomorrow, today. We are continuously cultivating an exceptional team of professionals who share our passion of reimaging rail, with our core values of Customer Focused Outcomes, Excellence, Accountability, Innovation, Teamwork, And Make Things Happen at the forefront of everything we do.

Syncing our core values with our mission and vision provide a clear line of sight of where we are headed. We would love to have you along for the ride!

As a  Commercial Executive Assistant, you’ll play a pivotal role in ensuring the smooth operation of the sales, customer success and marketing departments. Your responsibilities will encompass administrative tasks, strategic coordination, and facilitating effective communication.

POSITION QUALIFICATIONS/REQUIREMENTS

• 5+ years’ work experience supporting senior executives in a sales environment
• 5+ years executive calendaring
• 2+ years experience utilizing Salesforce (pulling reporting, inputs)
• Proficiency with Word, Excel, PowerPoint, Outlook
• Project management and sales research software skills are a plus
• Excellent written and verbal communication skills
• Ability and willingness to periodically address urgent business needs after standard hours
• Infectious positive attitude and focused customer service
• Proven demonstration of the ability to maintain confidential information and impeccable judgement on what to share, when and with whom
• Excellent organizational skills with an ability to think proactively, anticipate needs, and prioritize work
• Adaptability – maintain effectiveness when experiencing major changes in tactical or strategic direction
• Technology enthusiast demonstrated through work experience, hobbies, and/or education
• Agile Mindset – the ability to work in an iterative manner that allows for rapid prototyping, effective feedback loops, and the ability to meet aggressive timelines

CORE FUNCTIONS OF THE POSITION / CRITICAL ELEMENTS

• Executive Support (60%)
• Manage and maintain assigned executive’s calendar which includes scheduling meetings, and managing conflicts
• Effective calendar point of contact for VP of Sales & Customer Experience
• Coordinate executive communication as assigned, including follow up calls, and responding to emails
• Prepare and proofread documents, presentations and reports.
• Support meetings/teams on regular basis. Can include taking notes, preparing minutes, and action item follow-up
• Assist in marketing and sales research
• Sales Support/Cross Functional Collaboration (40%)
• Assist Business Development Manager’s with administrative tasks, such as expense reporting, order processing, and customer inquiries.
• Act as a Subject Matter Expert for the sales customer relationship management system (Salesforce), RFP tracking administration. Ensuring very clear timelines are met
• Collaborating with Manager of CSM's on editing of documents, presentations
• Liaise with other departments to ensure timelines of all projects are being met and ensure optimal strategy of the Sales, Customer Success and Marketing teams
• Arrange meetings, review contracts, and prepare facilities for on-site and off-site events

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Ability to Relocate:

• Bolingbrook, IL 60440: Relocate before starting work (Required)

Work Location: Hybrid remote in Bolingbrook, IL 60440