Executive Assistant

The Winnebago County Jury Commission is accepting applications for a full time Executive Assistant.

SUMMARY OF RESPONSIBILITIES:

· Work under the direct supervision of the Clerk of the Jury Commission to aid in the daily operation of the Winnebago County Jury Commission.

· Use software exclusive to the Jury Commission.

· Public speaking

· Maintains records and enters data accurately.

· Process paperwork for jurors and jury trials; communicate with prospective jurors on scheduling and perform juror orientations.

· Ability to accurately type 50-55 words per minute.

· Answer incoming phone calls and direct accordingly.

· Greet public and respond to questions.

· Work in conjunction with the Circuit Court Staff, including judges, administrators, and bailiffs to coordinate and facilitate juror needs for pending jury trials.

· Additional duties as assigned by the Clerk of the Jury Commission.

EDUCATION and EXPERIENCE REQUIREMENTS:

· Combination of education and work experience equivalent to graduation from an accredited two-year college with major course work in public or business administration, and five (5) years of related administrative/secretarial experience, or any combination of education and experience.

· Excellent verbal and written communication skills.

· Proficient in public speaking a must.

· Ability to maintain and observe confidentiality.

· Ability to work independently on delegated administrative and judicial tasks.

· Proficiency in all related computer applications (Microsoft Office Suite)

· Ability to recognize and analyze problem areas and recommend strategy for improvement.

· Team player is essential; must establish and maintain cohesive working relationships with department heads, staff, and the general public.

· Knowledge of court system and legal terminology.

Be advised that all offers of employment are subject to a satisfactory background review and drug test.

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Customer service: 5 years (Required)

Ability to Commute:

• Rockford, IL 61101 (Required)

Work Location: In person