Executive Assistance

Career Area:

Business Support Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar Inc. is seeking an Executive Assistant (internally known as an Administrative Assistant) to provide support to the Vice President of Engineering. The ideal candidate will be highly organized, detail-oriented, and capable of managing complex schedules and tasks efficiently. This role involves extensive international and domestic scheduling, visa coordination, and expense book reconsolidation as well as maintaining professionalism and confidentiality.

What You Will Do:

• Conduct research, compile data, and analyze information for meetings, presentations, and ad-hoc projects, take minutes, and follow up on action items as necessary, ensuring that decisions and tasks are documented and executed promptly, maintaining confidentiality and professionalism.
• Efficiently manage the scheduling of the Vice Presidents, including arranging meetings, appointments, and travel arrangements.
• Create visually engaging and informative PowerPoint presentations for various business purposes.
• Assist in preparing materials and documents for presentations and meetings, ensuring accuracy and professionalism.
• Organize and coordinate executive outreach efforts, manage sensitive matters with confidentiality, and ensure the smooth operation of daily activities.
• Coordinate logistics for company events, including venue bookings, catering, and attendee management.
• Serve as a primary point of contact for visa coordination and document management for international trips, ensuring compliance with relevant regulations and guidelines.
• Reconcile and consolidate expense reports, ensuring accuracy and adherence to company policies and procedures.
• Perform additional duties as assigned, demonstrating a willingness to stay updated on the latest administrative methods and technology.

What You Have (Basic Qualifications):

• Accuracy and Attention to Details: This role requires meticulous attention to detail to ensure schedules, presentations, and documents are error-free and professional.
• Managing Multiple Priorities: The ability to prioritize tasks and manage multiple responsibilities efficiently is essential in coordinating schedules, events, and travel arrangements for multiple executives.
• Office Administration: Strong office administration skills are necessary for effectively organizing meetings, maintaining calendars, and managing confidential documents. Proficiency in Microsoft office applications, particularly in Outlook, Teams, and PowerPoint.
• Flexibility & Adaptability: Candidate must be able to adapt to changing priorities, schedules, and requirements in a fast-paced corporate environment.
• Effective Communication: Clear and concise communication skills are essential for coordinating with executives, colleagues, and external stakeholders. Ability to handle sensitive information with discretion.

Additional Info :

• Location: Peoria, IL
• Domestic relocation is not available for this role.

What You Will Get:

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.

Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides day one benefits [medical, dental, vision, RX, and 401(k)] along with the potential of an annual bonus.

Additional benefits include paid vacation days and paid holidays (prorated based upon hire date).

About Caterpillar:

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

Posting Dates:

April 10, 2024 - April 16, 2024

Any offer of employment is conditioned upon the successful completion of a drug screen.   

EEO/AA Employer.  All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

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