Executive Assistant

General Summary:

The Office of the Center Director requires the service of one full-time Executive Assistant to support the administrative operations with day-to-day administrative tasks. The ideal individual will complete a wide range of actions and must ensure timeliness, completeness and accuracy. This includes performing correspondence management, communications management as well. 

Additional Job Duties:

• The Executive Assistant is responsible for managing program schedules and calendars, scheduling meetings using FDA-Approved Microsoft Office tools and networks; maintaining personal and administrative files; and the ability to reserve conference rooms. Will be responsible for notifying the Government program personnel of any conflicts that would hinder the meeting objectives and: preparing, assembling and distributing meeting materials (e.g., agendas, project correspondence, minutes). This individual will also provide meeting support by escorting visitors to the appropriate meeting locations. Preparation of travel orders and vouchers is also a function of the day to day responsibilities.

• Responsible for answering telephone calls and directing inquires to the appropriate contacts, drafting and distributing emails, letters and other written correspondence. Requests received vary in nature and may require a high knowledge level of interpretation to answer inquiries. The ideal individual must be able to facilitate the flow of work within the Center, between the Commissioners Executive Secretariat, and other FDA Center/Offices.

• The Executive Assistant must be able to work independently under an organizational structure that is multipart and is divided into subordinate groups that usually differ from each other such as subject-matter, and or function. Also, the Executive Assistant will independently interact with a wide range of executives in the Food and Drug Administration (FDA), Health and Human  Services (HHS) agencies, and other Federal agencies.

Other Duties as Assigned

• Performing research from a variety of sources such as regulations, memoranda, reports from special committee, and other reference material.
• Research often requires interpretation and adaptation if there are no precise guidelines Provide suggestions and/or recommendations for consideration in connection with problems, actions, or plans under discussion.

• Must have 3-5 years supporting executives in a corporate role.
• BA/BS preferred