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Salary**Job Title: Hybrid Remote Executive Assistant (Yacht Brokerage)**
**Job Overview:**
Join our dynamic team as a Hybrid Remote Executive Assistant, where you'll play a vital role in supporting our yacht brokerage operations. We're on the lookout for a proactive and detail-oriented professional with exceptional organizational skills and a knack for communication. This role offers a unique blend of remote work flexibility and on-site collaboration in the vibrant Miami and Fort Lauderdale areas. If you thrive in a fast-paced environment and are passionate about delivering top-notch support, we want to hear from you!
**Responsibilities:**
- **Email and Communication Management:**
- Prioritize and respond promptly to emails and other communications.
- Maintain clear and professional communication with clients, brokers, and team members.
- **Calendar and Schedule Coordination:**
- Efficiently manage executive calendars and schedule appointments and meetings.
- Coordinate with internal and external stakeholders to ensure timely scheduling.
- **Meeting Preparation and Documentation:**
- Prepare meeting agendas, documents, and presentations.
- Take minutes during meetings and follow up on action items.
- **Client Liaison and Support:**
- Act as a point of contact for clients, addressing inquiries and providing exceptional service.
- Follow up on sales leads, inquiries, and after-sales service requests.
- **Market Research and Listing Management:**
- Stay updated on yacht listings, market trends, and industry news.
- Maintain accurate records of listings and assist in updating marketing materials.
- **Social Media and Marketing Support:**
- Assist in managing the brokerage's social media presence and online marketing efforts.
- Coordinate with the marketing team to ensure accurate and appealing listings.
- **Administrative Tasks:**
- Handle administrative duties such as filing, data entry, and expense report preparation.
- Assist in maintaining organized digital and physical records.
- **Team Coordination and Assistance:**
- Collaborate with sales and support teams to provide administrative support as needed.
- Coordinate team meetings and assist in resolving logistical issues.
**Qualifications:**
- Proven experience as an executive assistant, preferably in real estate or luxury industries.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management abilities, with keen attention to detail.
- Proficiency in office software and productivity tools, including Excel and Canva.
- Extensive experience writing AI prompts and leveraging AI technologies to enhance efficiency and productivity.
- Ability to work independently and adapt to changing priorities.
- Familiarity with CRM systems, particularly HubSpot, is advantageous.
- Experience working remotely or managing remote teams is a plus.
**Application Process:**
Interested candidates are invited to submit their resume along with a cover letter highlighting their relevant experience and interest in the position. Be sure to include any certifications or additional qualifications. We appreciate all applications, but only selected candidates will be contacted for interviews.
**Note:**
This job description is intended to provide a comprehensive overview of the role and its responsibilities. Responsibilities and duties may evolve over time, reflecting the dynamic nature of our business.
Job Types: Part-time, Internship, Commission
Pay: $40,000.00 - $80,000.00 per year
Expected hours: 40 – 60 per week
Benefits:
- Flexible schedule
- Professional development assistance
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Bachelor's (Preferred)
Ability to Relocate:
- Miami, FL 33132: Relocate before starting work (Required)
Work Location: Hybrid remote in Miami, FL 33132
