Executive Administrative Assistant

JOB ID: 660736BR

Date posted: Jan. 31, 2024

Description:

The coolest jobs on this planet… or any other… are with Lockheed Martin Space.

At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every day we use our unique skills and experiences to create, design and build solutions to some of the worlds’ hardest engineering problems. Our culture inspires employees to think big, perform with excellence and build incredible products. We provide the resources, inspiration and focus and if you have the passion and courage to dream big, we want to build a better tomorrow with you!
Administrative Assistant to the Director of Secure Infrastructure and Capabilities. Executive administration duties consist of, but are not limited to, creation of presentations, scheduling meetings (in person, Teams and Zoom), managing internal and external commitments, coordinating travel arrangements, coordinating executive/VIP visits, supporting Senior Managers, supporting other program administrative assistances, and other coordination activities as assigned. The ideal candidate will have excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers and suppliers. In addition, the candidate will maintain calendars, make travel arrangements, prepare & submit expense reports, submitting catering requests, order office supplies and maintain office equipment. This position involves considerable use of tact, initiative, diplomacy, discretion, and judgment in performing daily activities. The desired candidate will be detail oriented, organized, and flexible. Must be able to work independently and use personal initiative to formalize processes and streamline operations. Must be able to work in a team environment communicating across departments and with different leadership levels.

Basic Qualifications:

• Experience with Microsoft Suite - Outlook (specifically Outlook calendar management), Microsoft Word, Excel, Power Point and Teams.
• Experience in managing e-mails, calendars, and schedules.
• Experience in travel planning and expense reporting.

Desired Skills:

• Experience in facilitating the set-up of meetings which include coordinate, schedule and e-mail meeting notices involving multi-sites, reserve conference rooms, arrange video conference, prepare meeting rooms, set up teleconferences, drive charts and/or assist with Teams meetings.
• Three (3) years Administrative Assistant experience.
• Experience working with executive-level leadership and external customers.
• Advanced proficiency in Microsoft Office tools

Security Clearance Statement:

This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level:

Secret

Other Important Information You Should Know

Expression of Interest:

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely:

Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules:

Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position:

9x80 every other Friday off
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Experience Level:

Hourly/Non-Exempt

Business Unit:

SPACE

Relocation Available:

No

Career Area:

Administrative

Type:

Full-Time

Shift:

First