Executive Administrative Assistant

dnata is hiring an Executive Administrative Assistant at our HDQ office in the Orlando Area

Salary up to $70,000

* Weekly pay, 401K, paid time off, and competitive company benefits*

We are “Reconnecting a Better World” through our best-in-class team of dedicated, passionate, and highly trained aviation professionals. We have been awarded “Ground Handler of the Year” for seven consecutive years and are committed to our Vision of being the world’s most admired air services provider. Led from our Global Headquarters in Dubai and with international and domestic operations spanning six continents, our Mission is to deliver the promises our customers make. If you’re looking for a highly rewarding career in aviation services, you’re looking for dnata!

dnata is one of the world’s largest air services providers. Established in 1959, the company ensures the aviation industry operates smoothly and efficiently in 129 airports. Offering ground handling, cargo, travel, and flight catering services in 35 countries across six continents, dnata is a trusted partner for over 300 airline customers around the world. Each day, the company handles over 1,900 flights, moves over 8,500 tons of cargo, books over 16,000 hotel stays, and uplifts over 320,000 meals.

Based in our Orlando National Headquarters, this position is key to the success of dnata. It requires a highly organized person with a full range of administrative and executive support experience. You must have exceptional communication skills and be a problem solver with impeccable attention to detail. You should be comfortable following a routine, but also be a person who can move at a fast pace, prioritize many different tasks, and never miss a deadline.

• Be the Gatekeeper of all communications, schedules, and projects for our CEO.
• Develop and master a general understanding of the business to provide proactive administrative support.
• Demonstrate excellent interpersonal communication skills and confidentiality in the handling of all communications.
• Maintain schedule, handle appointments and meetings using MS Teams. Update calendar and schedules for CEO.
• Possess strong Executive Administrative Assistant skills including typing, composing, revisions, proofreading, edits, and distribution of memos, as well as organizing reports, letters, presentations and internal/external communications.
• Administer projects by filing, organizing, documenting, formatting, and following up using shared group software.
• Familiarize and utilize common operational software used by the company.
• Provide administrative support to departments, assist team with travel and support correspondence functions.
• Must be adept in handling multiple, high-energy personalities and be able to multitask with minimal guidance.
• Must be highly organized, focused, and possess strong intuitive attention to detail.
• Possess excellent interpersonal communication skills and have extensive experience in high-level leadership support.
• Must be able to multitask and be able to proactively facilitate appropriate action.
• Must have high degree of working knowledge of MS Office, including Outlook, strong Excel skills, Word, Power Point and Teams.
• Assists in the arrangement of company functions, events, and activities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of 5 Years of Previous Executive Administrative Experience
• Must have excellent computer skills/knowledge
• Must have excellent written and verbal communication skills
• Must have experience dealing with all levels of the business
• Must be detail oriented, proactive, resourceful, and self-motivated
• Must possess strong time management skills

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions, provided such accommodations do not create an undue hardship for the Company.