Executive Administrative Assistant

Job Summary:

The Executive Legal Assistant will provide high-level administrative support to the senior executives of a legal department or law firm. The position requires excellent organizational skills, strong communication skills, and the ability to handle multiple tasks and priorities in a fast-paced and demanding environment. The Executive Legal Assistant must also possess a thorough understanding of legal procedures and terminology, as well as a high degree of confidentiality and discretion.

Key Responsibilities:

• Provide administrative support to senior executives, including managing calendars, scheduling appointments, coordinating travel arrangements, and handling correspondence.
• Assist with the preparation and management of legal documents, including pleadings, contracts, and other legal filings.
• Conduct legal research and analysis to support senior executives in their decision-making process.
• Maintain accurate and up-to-date electronic and paper files for all matters related to the legal department or law firm.
• Communicate with clients, vendors, and other stakeholders as needed.
• Coordinate and assist with the preparation of presentations, meetings, and events.
• Manage and prioritize incoming requests and inquiries from senior executives, clients, and other stakeholders.
• Prepare and submit expense reports and other administrative tasks as needed.

Requirements:

• Bachelor's degree or equivalent experience in a related field.
• A minimum of 3 years of experience in a legal environment or law firm.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Familiarity with legal terminology, procedures, and principles.
• Ability to maintain confidentiality and discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.

This job description is intended to convey information essential to understanding the scope of the Executive Legal Assistant position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Excel: 3 years (Preferred)

Work Location: In person