Custodial Administrative Support Specialist

FUNCTIONAL PURPOSE
Provides administrative and staffing support for the districts custodial department.
DUTIES AND RESPONSIBILITIES:

• Contacts prospective sub custodial staff to schedule and conduct interviews and completes all necessary paperwork.
• Contacts prospective permanent custodial staff to schedule and conduct interviews and completes all necessary paperwork.
• Communicates with schools to plan and secure short and long-term sub custodial coverage for known absences such as vacations and leaves.
• Coordinates with temporary staffing agencies as needed to ensure all sub-custodial needs are filled.
• Oversees and processes sub custodial timesheets and payroll and contacts appropriate personnel to verify, clarify and resolve discrepancies in data received.
• Works with Custodial Training Specialists to maintain records of custodial training.
• Processes and tracks custodial service requests and work orders.
• Compiles reports on staffing levels, service requests, and expenditures.
• Creates purchase orders and processes custodial invoices.
• Corresponds with contractors via email and or telephone.
• Answers department phone calls, routes calls to appropriate staff, and takes messages as needed.
• Schedules and organizes meetings for custodial and administrative teams.
• Attends Career Fairs as a representative for the department as needed.
• Assist Area Custodial Support Specialists to vet custodial candidates to fill open positions in schools.
• Supports the implementation of safety protocols and training programs.
• Participates in the development and improvement of administrative processes.
• Assists Director of Custodial and Warehousing with budget management and expense tracking.
• Performs related duties and other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Basic knowledge of standard cleaning procedures, chemicals, products, and equipment
• Basic knowledge of tools, equipment and supplies used in custodial services.
• Considerable knowledge of office systems and processes, including but not limited to proficiency in Microsoft Office products such as Word, Excel, PowerPoint, Outlook, etc.
• General knowledge of office practices, procedures, and methods.
• Ability to set own work priorities and be flexible in adjusting workload and variety of tasks assigned.
• Ability to quickly learn the general organization and operations of the Custodial department.
• Ability to accurately interpret school policies.
• Ability to perform basic accounting and payroll processes.
• Ability to draft professional correspondence for official department communications.
• Ability to interact with staff of various levels in a professional manner.
• Excellent organizational and time management skills
• Ability to handle sensitive information with discretion.
• Ability to read and interpret documents such as safety rules, OSHA guidelines, standard operating procedure manuals (e.g., SDS sheets, etc.).
• Ability to understand and follow oral and written directions.
• Ability to establish and maintain effective relationships with those contacted in the course of work.
• Team collaborative and interpersonal skills.
• Flexibility to adapt to changing priorities.
• Ability to modify work shift occasionally due to department demand and/or priorities.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Minimum: High School Diploma/GED and three years' general office experience.
• Desirable: Graduation from a two-year business school and one-year experience in position(s) focused on staffing, accounting, or payroll.

CERTIFICATION AND LICENSURE REQUIREMENTS:

• NC Notary Public desired.

Pay Grade 61 - $2,600.00 Minimum Monthly Salary - Full Time Position
PHYSICAL WORK DEMANDS:
PHYSICAL
ACTIVITY
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent NR - Not Required
PHYSICAL
ACTIVITY
FREQUENCY
C - Constant
F - Frequent
O Occasional
I - Infrequent
NR - Not Required
Climbing/Balancing
I
Lifting/Carrying
O up to 25 lbs.
Crawling/Kneeling
I
Grasping/Twisting
I
Walking
F
Reaching
I
Running
I
Pushing/Pulling
I
Standing
F
Fingering/Typing
C
Sitting
F
Driving
I
Bending/Stooping
O
Others:
In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.