Address
Form of workPG193829SP
Internal Recruitment:No
Working Title:Administrative Support Specialist-J
Anticipated Hiring Range:$38,137 - $42,134
Work Schedule:Monday - Friday / 8:00 am - 5:00 pm (with some evenings and weekends required)
Job Location:Raleigh, NC
Department:Animal Science
About the Department:The mission of the Department of Animal Science is to provide high quality, relevant education and training for about 750 undergraduate and 120 graduate students to develop new knowledge through research in selected areas to improve efficiency and sustainability of animal agriculture, biomedical science, and nonagricultural animal management to disseminate relevant research based knowledge to a varied clientele for problem solving, enhancing food system.
Essential Job Duties:The Undergraduate Support Assistant plays a pivotal role in the efficient functioning of the Undergraduate Office, serving as the initial point of contact for students and maintaining essential student records using the Student Information System (SIS).
Key responsibilities include:
- Serving as the primary point of contact for students, setting the tone for interactions and promptly addressing inquiries
- Managing student records with precision, ensuring compliance with university policies and facilitating effective advising
- Coordinating various scheduling tasks within the department, including managing calendars for teaching coordinators and overseeing event scheduling like graduation exercises
- Assisting with alumni communications through newsletter preparation and website maintenance
- Contributing to academic processes such as course scheduling, graduation ceremony planning, and new student orientation sessions, including assignment of academic advisors and tracking student credits
- Supporting students with academic issues, such as schedule adjustments and course repeat forms, and promoting internship and research opportunities through communication initiatives.
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications:- Strong written and verbal communication abilities
- Proficiency in computer software applications
- Competence in record management, spreadsheet creation, and report preparation
- Capacity to multitask and effectively manage multiple projects simultaneously
- Excellent interpersonal skills, enabling successful interactions with faculty, staff, students, and external stakeholders in a professional manner.
- Demonstrated ability in NC State’s Student Information System
- Familiarity with WordPress or similar content management systems
- Detail-oriented with a focus on accuracy and efficiency
- Skilled in designing and maintaining promotional materials like brochures
n/a
Valid NC Driver's License required:Yes
Commercial Driver's License Required?:No
Job Open Date:02/08/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.):02/15/2024
Notice to Applicants:Please note that the work history on your resume, must also be included in your application.
Special Instructions:Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.
00041719
Position Type:SHRA
Position Classification Band Title:Administrative Support Specialist
Position Classification Band Level:Journey
Position Classification Salary Range:$31,200 - $53,083
Salary Grade Equivalency:GN06
Alternate Option:If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week):1.00
Appointment:12 Month Recurring
Mandatory Designation - Adverse Weather:Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events:Mandatory - Medical Emergencies
Time Limited Position:No
Department Id:110701 - Animal Science
AA/EEO:NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
