Address
Form of work
SalaryClassification Information
Position/Classification Title
Administrative Support Spec
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education
Two-year Secretarial Science or Business Administrative program; or a 4-year degree in Business or a business related field.
Two years of progressively responsible secretarial/administrative experience.
Two years of progressively responsible secretarial/administrative experience.
Required License or Certification
Position Overview
Primary Purpose of Position
The primary purpose of this position is to manage the day-to-day operations of the Agricultural & Natural Resources (ANR) program unit. The work of this position ranges from standardized office support assignments to performance of administrative duties involving independent decision-making and judgment. Public contact is a major component, both internal and external to the organization and the University. This position coordinates business functions of the organization that include tracking and monitoring budget allocations, travel planning and reimbursements, database management, meeting and event planning, answering phones and directing callers as needed, mail processing, etc.
Primary Function of Organizational Unit
The basic mission of the Cooperative Extension at N.C. A&T State University and NC State University is to extend the application of research-generated knowledge of a coordinated Cooperative Extension system in North Carolina and to bridge existing gaps so that all farmers, homemakers, families, youth and communities might acquire the practical knowledge and life skills needed to improve the quality of their lives. Educational assistance is offered in four broad areas: agriculture and natural resources, home economics, 4-H and youth development, and community and rural development. Extension specialist on campus provide training and technical assistance to Extension agents and paraprofessionals working in the counties. These county personnel work one-on one with the families and individuals in the various programs. Cooperative Extension at N.C. A&T provides educational programs for limited-resource families and individuals in about one-third of North Carolina counties.
The Agriculture and Natural Resources programs of Cooperative Extension at N.C. A&T help farmers to diversify their traditional farms and begin new enterprises, offering new and innovative ways to grow food. The primary audiences are those farmers who are just beginning, those who are under-served, and those with small-scale acreage. Agricultural and Natural Resources staff conduct field days, tours, meetings and conferences, to deliver the latest information on farming practices and technologies, agricultural business management, natural resource conversation, food safety and gardening. They also develop and deliver programs in community-based and local food systems.
The Agriculture and Natural Resources programs of Cooperative Extension at N.C. A&T help farmers to diversify their traditional farms and begin new enterprises, offering new and innovative ways to grow food. The primary audiences are those farmers who are just beginning, those who are under-served, and those with small-scale acreage. Agricultural and Natural Resources staff conduct field days, tours, meetings and conferences, to deliver the latest information on farming practices and technologies, agricultural business management, natural resource conversation, food safety and gardening. They also develop and deliver programs in community-based and local food systems.
Work Hours
8 am - 5 pm M-F
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
Key Responsibilities and Related Competencies
Required Competency
Office Technology
Duties
- Proficiency with computers, software and departmental databases is necessary.
- Excel is used extensively.
- This position summarizes evaluation data and searches and retrieves data from the Extension Reporting System (ERS), One Stop Shop, and federal data bases for use in reporting processes.
- Transfer event registration forms into Qualtrics software for event registration.
Required Competency
Verbal Communication
Duties
- Answers questions pertaining to ANR programs and events.
- Responds to customers’ needs such as providing instructions for packing and mailing publications, formatting curriculums, creating displays and other resources to county staff and other partner agencies statewide.
- Interacts with a diverse group of personalities using verbal communication skills.
- Establishes and maintains effective and positive working relationships with agency personnel, officials, and the general public.
- Communicate with candidates to arrange Search Committee Interviews and travel.
Required Competency
Work Coordination
Duties
- This position requires excellent organizational and time management skills including the ability to handle multiple responsibilities. The ability to establish priorities and exercise sound independent judgment and discretion is essential.
- Serve as Search Committee Administrative Support for positions within the unit.
Required Competency
Information/Records Administration
Duties
- Manages extensive mailing lists, material request lists and sorts information for use in program or project management and for processes like mail merge and targeted mailings.
- Assists with travel and purchasing processes and forms.
- Serve as a proxy for Timekeeping responsibilities within the unit.
Position Information
Working Title
Administrative Support Specialist
Competency Level
Journey
Position Number
009061
Recruitment Range
$37,883 – $45,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
Cooperative Extension
Organizational Location
College of Ag & Environ Sciences
Organizational Unit
Regional Programs
Posting Detail Information
Posting Number
SHRA2553
Open Date
03/25/2024
Close Date
04/26/2024
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
https://jobs.ncat.edu/postings/32397
