Address
Form of workSalary: $13.53 - $20.29 Hourly
Location : Monroe, NC
Job Type: Non-Benefited Part-Time
Job Number: 414506
Department: Tax Administration
Opening Date: 12/07/2023
Closing Date: 12/24/2023 11:00 PM Eastern
General Statement
The Administrative Support Specialist PT, under general supervision, provides routine and non-routine clerical/Administrative Support which may include drafting/typing correspondence, data entry, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software; basic bookkeeping, greeting and screening calls/visitors and/or providing information; preparing agendas, travel and/or meeting/special event arrangements; filing, copying, faxing opening/sorting mail and managing supervisor's or department's calendar.
Essential Functions
Serves as a receptionist or first line liaison to internal and external contacts and provides general office support.
Greets customers, answers telephone, and provides directions or information to solve routine issues.
Communicates routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed methods or established guidelines.
Schedules/cancels appointments and meeting.
Establishes and maintains office files and activity logs.
Assists with routine travel arrangements and expense processing.
Receives, processes, and ensures confidentiality of sensitive information and materials.
Maintains inventory of office equipment and supplies.
Maintains and updates mailing lists; organizes and implements mass mailings.
Performs routine data entry.
Review documents and ensure proper format.
Prepares, processes, updates, and compiles routine documents, correspondence, records, and reports.
Opens' sorts, and distributes mail.
Collates, staples, and distributes duplicated materials.
Delivers and/or picks up documents, equipment, or supplies.
May collect/process fees and payments.
Provides back-up support as needed.
Performs other related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
Education and Experience:
High School Diploma or an acceptable equivalency diploma (GED) with one (1) year of related experience; or equivalent combination of education and experience.
Licenses or Certifications:
Must have a valid Driver's License and be able to maintain a safe driving history as defined by the Union County Vehicle Use Policy.
PREFERRED QUALIFICATIONS
Education and Experience:
High School Diploma or an acceptable equivalency diploma (GED) with two (2) years of related experience; or equivalent combination of education and experience.
Licenses or Certifications:
Must have a valid Driver's License and be able to maintain a safe driving history as defined by the Union County Vehicle Use Policy.
Supplemental Information
PHYSICAL DEMANDS
Must be physically able to operate a variety of machinery and equipment including computers, printers, telephones, calculators, copiers, fax machines, cash registers, paper cutters, intercom, etc. Must be able to exert up to 30 pounds of force occasionally, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
WORK ENVIRONMENT
Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.
FINANCIAL PROGRAMS
DIRECT DEPOSIT
Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.
CREDIT UNION
Local Government Federal Credit Union membership is available to all employees. Once you join, you can remain a member for as long as you choose. Immediate family members such as: spouse, children, stepchildren, brothers, sisters and parents can all become members.
TRUIST
No Overdraft Fees
$100 Negative Balance Buffer
Online and Mobile Banking with Bill Pay
???????
OTHER PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM
The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol/drug use, family problems, financial concerns, and work-related problems.
AQUATIC AND FITNESS CENTER
We believe that staying healthy is more than just exercising regularly and eating well. Individual and family discount membership and monthly dues are available to full-time and regular part-time employees through payroll deduction.
01
Do you have a High School diploma or GED?
02
How many years of administrative experience do you have?
03
What makes you the best fit for this position?
Required Question
Location : Monroe, NC
Job Type: Non-Benefited Part-Time
Job Number: 414506
Department: Tax Administration
Opening Date: 12/07/2023
Closing Date: 12/24/2023 11:00 PM Eastern
General Statement
The Administrative Support Specialist PT, under general supervision, provides routine and non-routine clerical/Administrative Support which may include drafting/typing correspondence, data entry, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software; basic bookkeeping, greeting and screening calls/visitors and/or providing information; preparing agendas, travel and/or meeting/special event arrangements; filing, copying, faxing opening/sorting mail and managing supervisor's or department's calendar.
Essential Functions
Serves as a receptionist or first line liaison to internal and external contacts and provides general office support.
Greets customers, answers telephone, and provides directions or information to solve routine issues.
Communicates routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed methods or established guidelines.
Schedules/cancels appointments and meeting.
Establishes and maintains office files and activity logs.
Assists with routine travel arrangements and expense processing.
Receives, processes, and ensures confidentiality of sensitive information and materials.
Maintains inventory of office equipment and supplies.
Maintains and updates mailing lists; organizes and implements mass mailings.
Performs routine data entry.
Review documents and ensure proper format.
Prepares, processes, updates, and compiles routine documents, correspondence, records, and reports.
Opens' sorts, and distributes mail.
Collates, staples, and distributes duplicated materials.
Delivers and/or picks up documents, equipment, or supplies.
May collect/process fees and payments.
Provides back-up support as needed.
Performs other related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
Education and Experience:
High School Diploma or an acceptable equivalency diploma (GED) with one (1) year of related experience; or equivalent combination of education and experience.
Licenses or Certifications:
Must have a valid Driver's License and be able to maintain a safe driving history as defined by the Union County Vehicle Use Policy.
PREFERRED QUALIFICATIONS
Education and Experience:
High School Diploma or an acceptable equivalency diploma (GED) with two (2) years of related experience; or equivalent combination of education and experience.
Licenses or Certifications:
Must have a valid Driver's License and be able to maintain a safe driving history as defined by the Union County Vehicle Use Policy.
Supplemental Information
PHYSICAL DEMANDS
Must be physically able to operate a variety of machinery and equipment including computers, printers, telephones, calculators, copiers, fax machines, cash registers, paper cutters, intercom, etc. Must be able to exert up to 30 pounds of force occasionally, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
WORK ENVIRONMENT
Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.
FINANCIAL PROGRAMS
DIRECT DEPOSIT
Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.
CREDIT UNION
Local Government Federal Credit Union membership is available to all employees. Once you join, you can remain a member for as long as you choose. Immediate family members such as: spouse, children, stepchildren, brothers, sisters and parents can all become members.
TRUIST
No Overdraft Fees
$100 Negative Balance Buffer
Online and Mobile Banking with Bill Pay
???????
OTHER PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM
The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol/drug use, family problems, financial concerns, and work-related problems.
AQUATIC AND FITNESS CENTER
We believe that staying healthy is more than just exercising regularly and eating well. Individual and family discount membership and monthly dues are available to full-time and regular part-time employees through payroll deduction.
01
Do you have a High School diploma or GED?
- yes
- no
02
How many years of administrative experience do you have?
- None
- 1 to 2 years
- 3 to 4 years
- 5 or more years
03
What makes you the best fit for this position?
Required Question
