Address
Form of workFUNCTIONAL PURPOSE:
Provides Administrative Support to the district's instructional and custodial warehouse.
DUTIES AND RESPONSIBILITIES:
EDUCATION AND EXPERIENCE REQUIREMENTS:
CERTIFICATION AND LICENSURE REQUIREMENTS:
PHYSICAL WORK DEMANDS:
PHYSICAL
ACTIVITY
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent
NR - Not Required
PHYSICAL
ACTIVITY
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent
NR - Not Required
Climbing/Balancing
I
Lifting/Carrying
F up to 25 lbs.
O up to 50 lbs.
Crawling/Kneeling
I
Grasping/Twisting
I
Walking
F
Reaching
I
Running
I
Pushing/Pulling
I
Standing
F
Fingering/Typing
C
Sitting
C
Driving
I
Bending/Stooping
O
Others:
In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.
Provides Administrative Support to the district's instructional and custodial warehouse.
DUTIES AND RESPONSIBILITIES:
- Assists in the disposition of surplus property for the Facilities department. Responsible for receiving payments and completing the paperwork, once the items have sold.
- Works collaboratively with leadership and the purchasing department to estimate yearly custodial allotments. Input annual data into the custodial supply accounts and use the information for the annual custodial supply bids.
- Assists with yearly physical inventory and state audit.
- Orders office supplies, warehouse equipment, and maintains accurate inventory.
- Orders supplies and makes substitutions on products to replenish warehouse custodial supply stock and repair parts from outside vendors per bid or state contract and works closely with warehouse personnel on stock supplies, shipments, and deliveries.
- Maintains inventory and orders air filters for all schools and school system locations that are stocked at the Distribution Center.
- Enters work orders for warehouse needs and generates work orders for deliveries from the warehouse.
- Monitors custodial orders and communicates to appropriate staff.
- Maintains all office files and records for vendors, all WSFCS schools and other departmental requisitions for supplies.
- Maintains balance for any assigned budget codes and accounts; serves as backup budget information for staff (not the official budget record).
- Reconciles records, accounts, and inventory; provides information from any of the databases.
- Creates purchase orders and processes invoices.
- Submits requests for printing and collating materials; coordinates and serves as liaison with the Print Shop and the Mail Center.
- Answers department phone calls, routes calls to appropriate person and takes messages as needed.
- Coordinates office and staff equipment repairs including computers, copiers, telephones, cell phones, etc.
- Opens, sorts, and processes all mail for the Warehouse staff.
- Creates and prepares department forms, agendas, reports, annual budgets, spreadsheets, charts, and graphs.
- Maintains and updates various administrative manuals and notebooks for internal and external use.
- Corresponds with vendors via email or telephone.
- Attends and schedules meetings when needed.
- Attends Career Fairs as a representative for the department as needed.
- All other duties assigned.
- Knowledge of NC and WS/FCS procurement policies/laws.
- Knowledge of inventory management.
- General knowledge of office practices, procedures, and methods.
- Ability to set own work priorities and be flexible in adjusting workload and variety of tasks assigned.
- Ability to plan and organize work to meet established deadlines and professional staff requirements.
- Ability to communicate professionally with school personnel, coworkers, and vendors.
- Ability to write correspondence using appropriate grammar and punctuation.
- Ability to quickly learn the general organization and operations of the Warehouse department.
- Ability to complete and handle accurately and confidentially records and files.
- Ability to evaluate existing programs and procedures and make recommendations for improvement.
- Ability to accurately interpret school policies.
- Ability to establish and maintain effective working relationships with co-workers, supervisors, and school personnel.
- Considerable knowledge of office systems and processes, including but not limited to proficiency in Microsoft Office products such as Word, Excel, PowerPoint, Outlook, etc.
- Ability to process work, forms, and materials involving numbers with a high degree of accuracy.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- Minimum: High School Diploma/GED and three years' general office experience
- Desirable: Graduation from a two-year business school and one-year experience in inventory management, purchasing, accounts payable, or other related field.
CERTIFICATION AND LICENSURE REQUIREMENTS:
- NC Notary Public desired.
PHYSICAL WORK DEMANDS:
PHYSICAL
ACTIVITY
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent
NR - Not Required
PHYSICAL
ACTIVITY
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent
NR - Not Required
Climbing/Balancing
I
Lifting/Carrying
F up to 25 lbs.
O up to 50 lbs.
Crawling/Kneeling
I
Grasping/Twisting
I
Walking
F
Reaching
I
Running
I
Pushing/Pulling
I
Standing
F
Fingering/Typing
C
Sitting
C
Driving
I
Bending/Stooping
O
Others:
In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.
